Executive Assistant

Job Description

Boat Rocker Studios is an independent global entertainment company whose purpose is to tell stories and build iconic brands across all genres and mediums. With offices around the world, Boat Rocker’s creative and commercial capabilities include Scripted, Unscripted and Kids & Family television production, distribution, brand and franchise management, a world-class animation studio, and talent management through Untitled Entertainment. Boat Rocker Studios-produced series have won a variety of prestigious industry accolades including, Emmy, Peabody, Golden Globe, BAFTA, and Canadian Screen Awards. Recent projects include: Invasion (Apple TV+), Pretty Baby: Brooke Shields (Hulu), Slip (Roku), Orphan Black (BBC America, CTV Sci-Fi Channel), Dear…(Apple TV+), Billie Eilish: The World’s a Little Blurry (Apple TV+).

The Role

The Executive Assistant (EA) will report to the SVP of Creative Affairs, and the VP of Creative Affairs who focus on scripted development and current series. The EA is responsible for a high volume of tasks such as heavy calendar and phone management and general admin support.

This role requires a self-starter with superior attention to detail, great organizational skills, and the ability to juggle multiple requests in high pressure situations. The successful individual will provide top support to their two executives, the larger creative team, and the creatives/producers we work with externally. This job is aimed at those who want to learn development and current from the ground up, with aspirations to become a producer or creative executive.

Ideal candidate has a love for scripted programming and consumes a wide range of series, movies, books, podcasts and other media.

This role is based in Los Angeles.

Salary rage: $50,000 - $60,000

Responsibilities

• Scheduling and calendar management across multiple time zones.
• Fielding phone calls in a professional manner, rolling calls and maintaining phone sheets for both executives.
• Maintaining and updating information: contact info, submission grids, slates.
• Providing creative support such as reviewing submissions, taking notes and tracking competitive projects.
• Working across departments with Production, Finance, and Business and Legal Affairs to ensure all relevant creative information is communicated.
• Arrange and handle logistics for large in-person and virtual meetings and conference calls; distributing material in advance of meetings; taking notes in meetings.
• Organize and book travel and accommodations.
• Compile expense reports on behalf of executives.
• Coordinating gifts for writers, executives, internal members of the team, and larger gift projects for writers’ rooms, production gifts, etc.
• Complete detailed research on assigned projects and tasks.
• Handling high-level confidential material discreetly.
• Arranging couriers / shipments locally and internationally.

Qualifications

• 1-2 years of desk experience at a network, streamer, studio, agency, management company, production company or comparable.
• Excellent communication and phone manner.
• Calendar management experience.
• Proficient in Microsoft Office Suite, Apple and Mac products.
• Familiarity with Airtable and general tech-savvy is a plus.
• Must be reliable, efficient, and good with deadlines and time management.
• Ability to succeed under pressure.
• Entrepreneurial spirit, collaborative and positive attitude.
• Propensity towards working in a highly collaborative environment.

Why Boat Rocker?

• You’ll work with a team of passionate, creative and fun individuals who have a passion for storytelling
• Competitive salary along with a comprehensive healthcare and dental benefits package, including access to an Employee Assistance Program
• Support for your career progression through opportunities for learning and development, including access to Diversity, Equity and Inclusion (DEI) learning via our DEI partner, The Canadian Centre for Diversity & Inclusion
• Additional time off during the winter holidays
• In-person/remote hybrid work environment
• Opportunities to connect with teammates across the company both virtually and in-person through team-building events and activities

Boat Rocker Media is committed to providing a fair and equitable work environment and encourages applications from qualified candidates including those with visible minorities, aboriginal peoples and persons with disabilities.

Boat Rocker Media is committed to providing an inclusive and accessible candidate experience. If you require accommodation during the recruitment and selection process, please let us know. We will work with you to meet your needs.

Jobcode: Reference SBJ-g66618-18-191-223-123-42 in your application.