Seasonal Site Experience Production Coordinator

Job Description

Insomniac - Seasonal Site Experience Production Coordinator 2025

WHO ARE YOU?
Do you enjoy dance music? Do you excel at building exciting and unforgettable displays? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture as well as creating memorable experiences. Is this you? Read on…

THE ROLE
The Site Experience Production Coordinator is responsible for ensuring the success of event productions by coordinating the technical, personnel and organizational aspects of the Site Experience department while supporting and coordinating with the Project Managers and Director of Site Experience.
RESPONSIBILITIES
• Assist Site Experience and Visual Communications department personnel with job functions as needed
• Maintain proper documentation of any drives, templates, SOPs, etc
• Create and maintain inventory and maintenance log
• Distribute information to various stakeholders in a timely manner
• Partner with the project manager to onboard appropriate number of staff while maintaining databases of information
• Maintain regular communication with the Management team
• Manage travel accommodations through proper systems
• Accurately and timely input all seasonal employee's hours and respond to any payroll inquiries to ensure employee satisfaction
• Support in tracking expenses for show specific supplies according to company policy and Project Manager guidance
• Annotate maps, drawings, documents per established guidelines
• Advance equipment, site needs and travel details for shows
• Facilitate safe, consistent operation and maintenance of all office and mobile equipment
• Attend production and operations meetings as outlined by the head of department
• Assist with vendor set up and maintain accurate records
• Ensure that working conditions are safe and that employees are following company safety procedures
• Follow all safety, corporate and department policies
• Maintaining a professional and supportive work environment while following up on work assignments given
• Conduct daily rounds on all areas that fall under responsibility
• Research and secure sources for new projects
QUALIFICATIONS
• Bachelor's degree or trade school accreditation in related field preferred
• 2+ years festival and concert tour experience
• Proven ability to remain calm and professional in all situations
• Thorough understanding various aspects of festival production
• Valid and current driver license, US Passport, and credit card for hotel incidentals
• Proficient in MAC/PC
• OSHA 10 Certification required
• Well versed in Microsoft Office Suite and Google Docs
• Ability to handle multiple projects simultaneously
• Ability to make clear and concise decisions; sometimes with limited information
• Must possess superior interpersonal communication and organizational skills
• Position requires constant walking, climbing stairs and lifting up to 75lbs
• Excellent communication and presentation skills with technical, non-technical and executive audiences
• Proven ability to project a professional image by working steadily, being a team player and being responsible for personal actions
WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to work during evening, weekend hours and travel to work events, as required, to meet deadlines
• Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

Jobcode: Reference SBJ-23xb1y-216-73-216-0-42 in your application.