Procurement Coordinator

Job Description

Insomniac - Seasonal Procurement Coordinator

WHO ARE YOU?
Do you enjoy music? Are you curious about the inner workings of festival production? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for live events and loves to problem solve. Sounds like you? Then keep reading…

THE ROLE
The Procurement Coordinator will be responsible for supporting with purchase requests from key departmental stakeholders and obtaining proposals from vendors through RFQ. They will also be responsible for coordinating the end to end vendor contracting process and will work closely with accounting to help identify new vendors and facilitate payment. The ideal candidate will excel in researching, evaluating and contacting vendors, and presenting service and rate comparisons to the Procurement team. The role requires the ability to follow directions, excel in a fast-paced, teamwork driven environment, and adapt quickly to last minute changes. This position reports into the Senior Manager, Procurement. This is a hybrid position working in remote settings, in office and on site at events.

RESPONSIBILITIES
• Partner and collaborate with Manager, Procurement to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support.
• Partner with Manager, Procurement to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.
• Help to coordinate all aspects of the vendor contracting process. This includes, but is not limited to, working with legal to secure a service agreement and insurance documentation, advancing credentials and site assets such as power and heavy equipment, booking supplemental labor as needed, scheduling install/strike dates, and ensuring timely receipt of invoice upon completion of services.
• Develop and maintain strong working relationships with new and existing vendors.
• Audit and submit invoices relating to current vendor deals and negotiations.
• Ensure product and service quality remain paramount during all vendor discussions and negotiations.
• Other special projects and tasks as assigned as needed.
• Some travel may be required (economy).

QUALIFICATIONS
• • Strong foundation and understanding of fundamental finance and accounting concepts
• Ability to negotiate contracts across various production related categories
• Proven ability to navigate through excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.)
• Excellent ability to communicate professionally and effectively, verbally and written
• Must be incredibly organized and provide proof of effective time management skills
• Familiarity with festival equipment and or event management is a plus
• Must have previous purchasing or vendor relations experience
• Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure
• Extensive experience with managing multiple large-scale projects in a high stress role
• Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels and busy environments
• Must be willing to travel to work and travel to events during holidays, evening and weekend hours, as required, to meet deadlines and work events
• Must be comfortable operating across multiple time zones

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Jobcode: Reference SBJ-g4z21y-3-144-151-106-42 in your application.