Music Group - Publishing Coordinator

Job Description

WHO ARE YOU?
Do you enjoy dance music? Do you excel at music group and label coordination? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and experience in the record label space. Is this you? Read on…

THE ROLE
Insomniac Events is seeking a highly motivated and proactive Publishing Coordinator to join the Insomniac Music Group team in Los Angeles. This position will assist on day-to-day operations, keep client work and metadata organized, and work within a friendly and inspired setting. This position reports to the Publishing Manager, Insomniac Music Group. This is not a remote position.
RESPONSIBILITIES
• Handle song registrations, metadata entry, and catalog maintenance
• Coordinate license requests and royalty tracking for all clients
• Support publishing A&R: session scheduling, maintaining pitch logs, cataloging demos
• Liaise with label team goals to align on artist priorities and pitching opportunities for internal releases
• Support sync and licensing efforts: development, pitching, and tracking
• Oversee studio calendar for all label and publishing priorities
• Communicate across departments to highlight key updates, placements, and opportunities
• Coordinate with pub & sync team on various initiatives
• Other responsibilities and projects as provided by the Operations Manager and Director.
QUALIFICATIONS
• 2+ years of experience in music publishing, label operations, or a related entertainment industry role
• Passion for Electronic and Dance music; familiarity with key artists, subgenres, and trends
• Exceptionally detail-oriented, with a strong ability to manage assets and timelines across multiple creative projects
• Experience managing metadata, registrations, and catalog systems with consistency and accuracy
• Strong verbal and written communication skills across digital platforms and in-person settings
• Understanding of music licensing, royalties, copyright, and publishing workflows
• Familiarity with industry tools like DISCO, Music Reports, and PRO portals (ASCAP, BMI, SESAC)
• Comfortable using project management platforms (e.g. Notion, Airtable, Basecamp, Trello, Slack, Asana
• Proficiency in Google Workspace and Microsoft Office Suite
• Tech-savvy with working knowledge of CMS systems, content platforms, and digital distribution
• Self-starter with a collaborative mindset and a solutions-first approach
• Ability to maintain clear documentation and reporting for internal stakeholders and partners
• Experience supporting or coordinating creative sessions (e.g., writing camps, studio bookings)
• Bonus: Interest in or experience with sync pitching, music supervision, or A&R strategy
WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates
• Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines
Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

Jobcode: Reference SBJ-k2236k-216-73-216-12-42 in your application.