Production Coordinator, European Tour Productions

Job Description

Who We Are:

At IMG, our Studios business use content and technology to power the world's passion for sport, working with global clients including The Premier League, The R&A, DP World Tour, Euroleague Basketball and Major League Soccer. We've built Europe's best-connected broadcast centre at Stockley Park, London, distributing 35,000 hours of content globally and creating some of the world's best sporting coverage. Our facilities include four broadcast studios, fifty edit suites and a multitude of radio, podcast, dubbing and VFX facilities, with specialisms in remote production and carbon reduction thanks to our Green to Screen initiative. Whether it's live coverage, archive, highlights, social media, branded content or feature films, we give the audience a front row seat to the best sport in the world.

What You'll Do:

European Tour Productions are looking for an enthusiastic, self-motivated and highly organised Production Coordinator to join our award-winning production team based in Stockley Park, Uxbridge. We're looking for someone to provide vital coordination and support to our Production Managers across a diverse range of exciting projects.

In this dynamic role, you'll take charge of crafting call sheets, organizing crew travel logistics, and onboarding freelancers (because getting them paid on time is essential!). You'll also flex your budgeting skills, assisting with cost tracking and reconciliation, while being a go-to contact for internal teams and external clients alike.

Expect variety-whether it's troubleshooting on-the-go, managing essential admin tasks, or jumping in to solve production challenges, no two days will ever be the same.

There will be plenty of opportunities to travel to European Tour events and location shoots in the UK, Europe, Asia, Africa and UAE to help the production team on the ground.

If you're someone who thrives in a fast-paced, creative environment, loves problem-solving, and has a passion for bringing productions to life, this is the role for you!

PLEASE NOTE: This is a 12-month fixed-term contract based our facility in Stockley Park, Uxbridge.

Applications will close on Sunday 8th December 2024 at 11.59pm UK Time.

Key Responsibilities Include But Not Limited To:
• To provide key production assistance and co-ordination support in conjunction with the editorial and production management team across a range of Live OB & remote productions.
• Support the team general administrative duties.
• Manage the onboarding workflow for freelancers; vendor set up, IR35 compliance, and ensuring the individuals are paid in a timely manner.
• Creating call sheets and being point of contact for crew out of office hours.
• Manage travel and logistics arrangements for all crew.
• Assist in budget compilation, cost track and reconcile in conjunction with the Production Manager.
• Trouble shooting and dealing with ad hoc production queries/duties within the department in conjunction with the Production Manager.
• Being point of contact for internal and external clients.
• You may also be required to carry out any other duties which are within the scope and purpose of the job.

You Will Have The Following Strengths:
• Proven experience as a seasoned Production Assistant or Coordinator.
• A knack for cost tracking and creating small production budgets.
• The ability to craft call sheets with precision and efficiency.
• Familiarity with health and safety paperwork, including risk assessments.
• A background in customer service or experience in client-facing roles, ensuring every interaction is smooth and professional.
• Experience in managing carnets and visas for seamless international logistics.

We'd Love If You Also Have These:
• A track record of meeting deadlines, thriving under pressure, and juggling priorities like a pro.
• Proficiency in tools such as Microsoft Word, Excel, Esker, SAP, or Fieldglass, or experience with similar finance systems.
• Strong organizational and communication skills, both written and verbal, to keep everything running smoothly.
Our Vision – Power the World's Passion for Sport.
Our Mission – Be Vital. Work as one.

And Our Values:
• We are BOLD and not afraid to take risks.
• We are PASSIONATE and proud of our legacy.
• We are DYNAMIC and constantly evolving.
• We are AUTHENTIC and human.
• We are UNITED in our pursuit of excellence.
Our Work Ethic:

IMG is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Benefits:
• Income protection
• Life insurance
• Private medical insurance
• Virtual GP
• Pension contribution
• 23 days holiday + bank holidays
• Dental insurance
• Green car scheme (only eligible if in a permanent contract)
• Season ticket loan
• Cycle to work scheme
• Subsidized office canteen
• Free breakfast
• Free on-site parking at Stockley Park office
• Eye Care
• Endeavor Wellness - lunch and learn events
• EAP (Employee Assistant Programme) - range of practical and emotional support services
• Critical Illness cover
• Financial Wellbeing
• Health Cash Plan
• Subsidized gym membership / Class-pass/ GymPass
• Health Screening
• Will Writing
• Dynamic office environment with great people!
• Regular team and company networking events/celebrations
• Access to free tickets to sporting and entertainment events
• Tech Scheme
• Taste Card
• Travel Insurance

The Process:

We appreciate the time take to apply for the role and your recent interest in IMG. We will review all applications and will be in touch with those who have been shortlisted to the next stage. Unfortunately, due to volume we are not able to get back to everyone individually so if you have not heard back from us unfortunately you have not been successful on this occasion and wish you all the best in your search.
• Tele/Virtual Interview – up to 30 mins with member of talent acquisition team
• 1st stage interview - Virtual/in person –
• 2nd stage interview – if required

#LI-CS1

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-d2j01y-18-97-14-87-42 in your application.