Office PA/Receptionist

Job Description

The Office PA/Receptionist will administrate the reception desk during working hours and assist with other in-house Office and PA duties.

General working hours: 8:30AM-7:00PM (subject to change)

$16.04/hour, 50 hours per week guaranteed.

Major Duties and Responsibilities:

- Open the office every morning, which includes deactivating the alarm, turning on the lights, and checking any overnight voicemail messages

- Greet clients and guests and ensure front desk/lobby is clean and organized at all times

- Answering all incoming calls, transferring calls and/or taking messages

- Sort, log, and deliver all incoming mail & packages and notify recipients

- Assist with all outgoing shipments from various departments via FedEx, UPS, USPS, etc

- Manage guest passes and parking validations for guests

- Ensure all conference rooms are clean & tidy throughout the day, print and post the daily conference room schedule

- Clean and restock kitchens throughout the day. This includes wiping down all surfaces, appliances, emptying dishwashers, etc

- Manage crafty and office supplies inventory

- Completing office runs by delivering & picking up media content, production/IT equipment, crafty, courier mail/packages, bank deposits, meals, gifts, etc

- General office maintenance, including but not limited to stocking printers, moving/assembling furniture, picture/board hanging, beautification, signage, electrical/lighting, minor plumbing issues, painting, HVAC requests, general office cleanliness

- Support the Operations Supervisor and help other departments or work on special projects as needed

Education and Work Experience:

- Must be Mac proficient with a working knowledge of Word, Excel or Google Docs

- Must have experience answering phones and rolling calls, either as a receptionist or an assistant

- Helpful to have a background or education in Film, Television, Post Production, Marketing, Advertising or related field

- Knowledge of general maintenance and repairs preferred

- Valid driver’s license and insured vehicle

Core Competencies:

- The receptionist is the first person a client speaks to when calling our office, so ideal candidate needs to have excellent phone etiquette with a friendly, polite and professional demeanor

- Able to prioritize duties and work independently

- Ideal candidate can learn quickly, multi task and shine in stressful situations

- Excellent verbal and written communication

Jobcode: Reference SBJ-g3044n-18-191-21-86-42 in your application.