Executive Assistant

Job Description

Established in 1895, Gaumont is headquartered in France and is one of the leading Film and Television studios in Europe. In 2010, Gaumont opened its American subsidiary, Gaumont USA, which is behind world renowned and acclaimed TV series such as: Netflix's NARCOS (Primetime Emmy, Golden Globes, and BAFTA awards nominee), Apple TV Plus' STILLWATER (Annie Awards nominee and winner of the Daytime Emmy Awards and Peabody Awards), Amazon Prime's DO RE MI, and Netflix's F IS FOR FAMILY (Primetime Emmy Awards and Annie Awards nominee). In 2021, Gaumont USA was voted International Animation Studio of the year by Animation Magazine.

Gaumont USA is seeking an Executive Assistant for two high profile Executives – EVP, Creative Content, and EVP, Business & Legal Affairs. This position will be based in our West Hollywood office. The ideal candidate will have experience handling complex executive calendars as well as domestic and international travel arrangements. This position requires acute organizational skills and the ability to prioritize and adapt quickly within a fast-paced work environment. A positive attitude and a solution-oriented mindset are also important to us.

Daily and Monthly Responsibilities:

• Manage professional and personal scheduling including agendas, mail, calls, domestic and international travel arrangements, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, expense reports, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite

Skills and Qualifications:

• Entertainment experience highly preferred
• Agency experience is a plus
• 3-4 years’ experience in an administrative role reporting directly to upper management
• Superb written and verbal communication skills
• Strong time-management skills, the ability to organize and coordinate multiple projects at once, and the ability to anticipate and prioritize
• Proficiency in Microsoft Office, Zoom, and other office productivity tools, with the aptitude to learn new software and systems
• Flexible team player, adaptable, enjoys a challenge, and maintains a positive attitude with a sense of humor
• Ability to keep company confidences

Industry

• Motion Pictures & Film

Employment Type

Jobcode: Reference SBJ-d20w45-216-73-216-117-42 in your application.