Vip Coordinator

Job Description

Who We Are:

Frieze is the world's leading platform for modern and contemporary art, dedicated to artists, galleries, collectors and art lovers alike. Frieze comprises three magazines – frieze, Frieze Masters Magazine and Frieze Week – and five international art fairs – Frieze London, Frieze Masters, Frieze New York, Frieze Los Angeles and Frieze Seoul. In October 2021, Frieze also launched No.9 Cork Street, a permanent space for visiting international galleries in the heart of Mayfair, London. Frieze is part of the IMG network.

Main purpose of the role:

Reporting to the Head of VIP, EMEA, the VIP Coordinator, EMEA will play a key role in supporting the EMEA VIP Team in cultivation and strategic efforts, with the goal of supporting and driving VIP engagement at Frieze art fairs. Supporting the team on administration, reports and events planning, as well as data research, this role is key to developing VIP intel and cultivation efforts.

Key Responsibilities:

Cultivation strategy
• Support the VIP and Institution Relations Manager in researching and identifying key museums actively acquiring Contemporary, Modern, and historical art in the region and those who have solid patron support.

Audience development
• Support VIP events in the region including drafting invites, guest lists and guest profiles, working closely with the Events team and Frieze VIP Consultants.
• Support the VIP and Institutions Manger and Head of VIP in tracking, create detailed reports after each trip or meeting and contribute actively to adding and refining in the depth and quality of intel into the database.

Fair Delivery
• Support on VIP Programme development for fair EMEA
• Support on VIP events delivered within fair city and team region
• Support on organising and scheduling Frieze Sculpture VIP Tours

Data & Communications
• Working closely with the Central VIP team, agree and monitor an annual communications plan as well as the delivery of VIP communications for VIPs in the region.
• Support on VIP communications with advisors, institutions and key collectors including invitations, nominations and targeted touchpoints.
• Support on the creation and review of guest lists for specific events and VIP lists for fairs in the region, ensuring coordination with VIP managers across all regions.
• Support the creation and mailing of relevant invitations and newsletters.
• Support management of VIP inboxes where requested.
• Work closely with the Central VIP and data teams to ensure all Frieze processes are followed, particularly that data is always entered and communicated accurately.
• Source contact details and implement into database; offering guidance of what access and invitations they should receive to Frieze fairs.

Team & Processes
• Contribute to overall onsite processes including liaison with consultants, management of onsite desks and temp staff as required during fairs.
• Share regular updates on attendance pre-fair, coordinate post fair reports with Central VIP and data teams, feed into debrief process and ensure key improvements are tracked and implemented year on year.
• Manage and track team invoicing and expenses for the region.

Skills and experience:
• Experience working in a museum, gallery, or similar cultural institution, with a focus on development, outreach, or institutional relations.
• Curious thinking with strong initiative and self-starter attitude.
• Experience of building external and internal relationships.
• Excellent organisational and time management skills.
• Ability to work under pressure and collaboratively work as part of a team.
• Experience of working with data, analytics and a database, including Microsoft applications and CRM.
• Understanding of the global art market and the key institutions in EMEA a plus.
• Flexibility to travel and work weekends as required.
Our Diversity & Inclusion Statement

Frieze unites people in our love of the arts. We understand this can only be accomplished when we harness the entirety of our company and lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we are committed to practicing anti-discrimination including race, gender identity, sexual orientation, and disability, together with artists, writers, and cultural practitioners from all backgrounds. There is still much work to be done to address systemic inequality and discrimination within the arts and culture industry, and we are dedicated to making progress to both within our own organization and the art world at large.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-g3ev29-98-82-120-188-42 in your application.