Department Coordinator

Job Description

Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office.

The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.

Reports into the Head of Resource Management.

Key Responsibilities:
• Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc
• Updating the databases (MyStore)
• Organizing and filing confidential documents, in addition to updating spreadsheets
• Dealing with confidential and sensitive information in an appropriate manner
• Coordinating the artists 'demo-reel' shot request process
• Support Seating & Moves process
• Organizing meetings: taking notes, and setting up conference and video calls
• Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)
• Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required
• Other ad hoc special projects / administrative duties as may reasonably be required
• Diary management for the Department Managers, as required

Essentials Skills:
• A thorough understanding of the VFX and CG Pipeline
• 4+ years in VFX/CG companies, in Production/crewing/managing teams
• Previous experience with scheduling crew/projects necessary
• Skilled in Microsoft Excel and Shotgun
• Proficiency with MS Office including Word, Excel, and Powerpoint
• Excellent communication skills
• The ability to work well under pressure
• Reliable and responsible attitude
• Good organizational skills, including efficient time management
• Demonstrable ability to work under own initiative
• Discretion

Desirable Skills:
• Previous experience as a coordinator or similar role
• Human Resources studies is a plus

Jobcode: Reference SBJ-rv04xw-18-226-98-89-42 in your application.