Project & Team Coordinator

Job Description

JOB DESCRIPTION
FOX's Digital Entertainment Group is looking for a Project & Team Coordinator to provide administrative support to the team (50% of the time) as well as provide executive assistant support to the Executive Vice President of Digital & Technology (50% of the time).

A SNAPSHOT OF YOUR RESPONSIBILITIES
Support to the EVP
• Manage incoming inquiries and requests for time and information
• Manage calendar of appointments to effectively allocate the EVPs time and ensure all associated documentation is available as required
• Assist with the preparation of presentations, reports, and other ad-hoc requests
• Prepare and provide support for and attend various meetings as required
• Organize travel and accommodation for trips
• Process financial payments and expense reimbursements
• Supports the EVP on other operational activity as required

Support to the team & general duties
• Implement office procedures to facilitate a highly organized and smoothly functioning division
• Liaise with and build effective working relationships with the extended Fox Entertainment and Digital teams as well as other Fox business units
• Coordinate and book travel for team members
• Assist with processing purchase orders and invoices and expense reimbursements
• Prepare for and provide support for various meetings, event management eg. catering, room set up, audio/visual equipment
• Contribute to the strategic planning of the team; ad hoc administrative tasks for projects
• Work closely with other Administration staff as required ensuring teamwork across the business
• Participate in special projects to continuously improve processes, tools, systems, and organization
• Participate in objective setting, performance management, planning and implementing personal and career development activities
• Accurate word processing, data entry, maintaining and updating databases
• Follow and demonstrate our organizational values
• Additional tasks/duties as assigned

WHAT YOU WILL NEED
• Relevant qualifications in business and/or administration
• Significant experience as an executive or personal assistant to a busy manager
• Demonstrated experience in an administrative role supporting a multi-disciplinary team
• Proficient in the use of the Microsoft Office suite of products, including Word, Excel, and Outlook
• Excellent written, verbal, and interpersonal communication skills with a demonstrated ability to work with all levels of employees and management
• Ability to prioritize and meet deadlines
• High attention to detail and accuracy with a strong focus on the quality of work
• Ability to use initiative and strive for efficient and effective process improvements
• Understand the need and for and demonstrate strict adherence to confidentiality
• Ability to be flexible and adaptable in the face of changing organizational priorities and ambiguous environments

Jobcode: Reference SBJ-g4k8vq-3-141-192-219-42 in your application.