Executive Assistant

Job Description

JOB DESCRIPTION

The Business & Legal Affairs department is seeking an Executive Assistant. Under minimal supervision, the Executive Assistant provides administrative support for the Business & Legal Affairs department members, including one Associate General Counsel-Senior Vice President. As the Executive Assistant, you will assist with the preparation of legal documents and redlines. You'll draft routine letters and other correspondence; review and edit prepared documents for accuracy. Additionally, you will answer calls, maintain calendars, assist in distributing agreements/documentation to executives regularly, and book conference calls and meetings.

A SNAPSHOT OF YOUR RESPONSIBILITIES
• Manage calendars by scheduling meetings and conference calls
• Manage expense reports, CLE logs, and compliance reports
• Create meeting agendas, and circulate meeting materials
• Deliver agreements for execution by parties
• Maintain and administer legal electronic and paper contract filing system
• Review and edit prepared documents for accuracy
• Book and confirm travel logistics
• Update contract binders, photocopy documents and distribute to various clients
• Assist in monitoring dates of legal significance
• Assist with the preparation of legal documents and redlines
• Assist with drafting a variety of contracts related to the distribution of all Fox Corporation networks, as well as non-disclosure agreements

WHAT YOU WILL NEED
• 3 years of previous legal executive assistant experience
• Prior work experience in a fast-paced environment
• A high level of integrity and discretion in handling confidential information
• Strong communication and interpersonal skills
• Excellent grammar, editing, and proofing skills
• Detail-oriented with strong organizational skills
• Keen attention to detail and an aptitude for problem-solving
• Ability to handle multiple projects and tight deadlines while prioritizing tasks
• Ability to take initiative and work independently while completing high volumes of tasks and projects quickly and accurately
• Proficient in Microsoft Word, Excel, and PowerPoint

NICE TO HAVE, BUT NOT A DEAL BREAKER
• Bachelor's degree
• 1 year of previous paralegal experience
• Experience using Apple (iPhone), iManage, Adobe Acrobat, Workshare (Deltaview), and Workday

Jobcode: Reference SBJ-gxnvyz-3-17-181-21-42 in your application.