Administrative Assistant / Office Assistant

Job Description

Administrative Assistant - Office Assistant

Be part of one of the fastest-growing global, integrated PR and marketing agencies. We are looking for a resourceful, self-starter who shares our ''Work Hard - Play Nice'' values, and who is eager to be part of a bustling and collaborative team. The ideal Administrative Assistant candidate thrives tackling new challenges and wearing multiple hats (maybe a fedora, maybe a party hat, who knows), and is energized by the prospect of growing a career with many possibilities.

The ideal candidate has served in a trusted supporting role to an executive leader, sees around corners and helps keep many parts of the business moving forward.
• Our culture: Innovative, Nimble, Evolving, Scrappy. Strong bones, with lots of room to help further build out our structure as we continue to grow.
• Our regional leader: Navigates hundreds of messages and priorities every day, so needs the right person to optimize his workday, recognize- flag- handle issues quickly, and create structure and organization.
• The day-to-day: Everything from full support for our regional leader, to helping maintain a fun and vibrant office culture. Our days are dynamic and always changing, but you can expect job duties including: calendar and email management, expenses, travel coordination, client interactions, research, coordinating or creating visual, written, and analytical content, setting up office lunch orders, maintaining supplies and snacks, implementing ideas you might have to infuse fun into the day for the office.
• Our ideal candidate: Experienced office based Administrative Assistant who is professional, polished, adaptable, unflappable, and an ambassador for our agency. Sees around corners and solves problems before they even exist. Willing to roll up their sleeves. Energized by the day-to-day challenges of integrated marketing and public relations agency life, client service, and new business. Strong, professional, and friendly communicator.
** During the COVID pandemic our employees are working remotely. When our CEO indicates it is time to return to our regular in-office settings, this role will be based within our Chicago office. **

Responsibilities:
• Help create amazing experiences for clients, cross-office colleagues, and our talented Midwest team
• Keep high volume of communications moving productively between clients, account teams and additional agency support teams, such as Finance and HR
• Support administrative needs, from forecast and budgeting tracking, travel, recruitment, client and new business support, on-site and off-site meetings and events, and more
• Bonus points for someone who loves to conjure up amazingly creative ways to surprise and delight clients

Requirements:
• Must have minimum 3 years of professional experience as an Administrative Assistant. Big plus if that experience has been in a busy marketing/advertising agency, public relations agency, or a client services business.
• A self-starter who can assess situations, identify needs, problem-solve, rally people and processes, in a fast-paced agency setting
• Impeccable attention to detail
• Creative, critical thinking, and analytical skills
• Remarkable communication skills, including listening and outstanding verbal and written communications to staff and senior management
• Proven track record of ability to execute and get stuff done
• Absolute trustworthiness and ability to maintain confidentiality across sensitive office/HR matters

Jobcode: Reference SBJ-g6nqz0-3-12-34-178-42 in your application.