Festival Assistant

Job Description

Company: EP Republic Ltd (Festival Republic)

Location: Grand Canal Square, Dublin

Reports to: Licensing Co-ordinator

Working Hours: 10am – 6pm with additional weekend and onsite working throughout the festival season as required

Fixed-Term Contract: expected duration until end of September 2023

Role Description

With a key focus on Malahide Castle Concerts and Electric Picnic, the Festival / Licensing Assistant role is predominately administrative, providing support to the Licensing Co-ordinators and is therefore a key part of the planning team for the events. The main aim is to assist in completing tasks and meeting deadlines for each of the events.

Who you are

You may have experience in the following roles: Festival / Event Assistant; Administrative support

Competencies / Skills / Knowledge / Experience
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Organisational and administrative skills
• Knowledgeable in Microsoft Office programs including Word and Excel
• Ability to work as part of a team

Demonstrable aptitude for:
• Detailed work
• Joined up thinking
• Ability to prioritise and meet deadlines
• Working under pressure / in a pressurised environment

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• Level-headed
• Accuracy
• Joined up thinking
• Ability to prioritise
• Proactive approach to problem solving

What the role includes
• Assisting the Licensing Co-ordinator with the licensing of the event
• As delegated by the Licensing Co-ordinator, writing and updating the Event Management Plan and associated appendices along with other key submitted documents
• Assisting the Licensing Co-ordinator as delegated with the compliance of the event with all licensing and legal obligations as well as all other commitments made and the implementation of policies
• Assisting the Licensing Co-ordinator as delegated with strong liaison with statutory and non-statutory local agencies (eg garda, fire, ambulance service, landowner, environmental health, licensing, emergency planning, etc)
• Regular liaison with and progress reports to the Licensing Co-ordinator
• Assisting the Licensing Co-ordinator as delegated to achieve the planning of the event in relation to traffic management, security, security co-ordinators, eviction team, disabled access issues, onsite medics, fire safety team, welfare team, campsite stewards, arena stewards, parking team, information team, lost property, noise consultants, structural engineers, mystery shoppers, complaints, debriefs etc.
• Assisting with quotes and updating budget spreadsheets on an ongoing basis as delegated
• Overseeing public enquiry inboxes, responding to customer complaints, liaising with disabled access customers.
• As delegated by the Licensing Co-ordinator, sending out confirmation letters, purchase orders and relevant Health and Safety paperwork and ensuring that any additional documentation required as a condition of contract is included
• Collating all Licensing contractors' and staff requirements onsite
• Ensuring all contacts for the show are updated and circulated
• Feeding into the production schedule throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings
• Dealing with accounts queries – checking purchase orders, details of payments and agreed terms, investigating problems
• As delegated collecting contractor debriefs and passing to Licensing Co-ordinator for collation
• Ad hoc tasks as required
• Working onsite in the licensing office

The Company

Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. #FestivalRepublic

APPLICATION DEADLINE: Sunday 26th March 2023. We reserve the right to close applications at any time so encourage early application.

Jobcode: Reference SBJ-dy1pnk-3-21-248-47-42 in your application.