Executive Assistant, TV Production

Job Description

Key Responsibilities
• Provide professional and confidential executive support
• Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail
• Arranging conference calls and scheduling meetings
• Managing executives calendars
• Manage monthly expense reports for executives
• Manage travel arrangements and proactively check on cancellations or delays to ensure alternate arrangements are made
• Reviewing Outlook email and responding to immediate requests on executive's behalf and flagging urgent emails
• Work closely with other assistants
• Conduct research on specific topics
• Create high calibre presentations for Town Halls and Board Meetings using PowerPoint or other software packages

Key Competencies
• 1-3 years of administrative experience, preferably in the entertainment industry
• Highly organized and dynamic, with ability to manage multiple tasks under tight time frames
• A self-starter who is able to work both independently and function well within a team
• Demonstrate strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization
• Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Relationship builder and able to interact respectfully and confidently with internal executives, executive assistants and external contacts
• Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing work flow
• Demonstrated discretion and confidence dealing with highly sensitive matters

What you'll be a part of:
• Break time: free snacks, winter holiday office closures, reduced hours in summer
• Party time: office bar carts, after work drinks, holiday and summer parties, and sometimes just because
• Be inspired: regular film screenings, concerts, and opportunity to get involved in industry events
• The office: modern facilities, in house screening rooms, more snacks, and swag
• Build a better world: transcend entertainment to our corporate social responsibility activities. Plan a social event.
• Promote healthy lifestyles. Go green. Give back.
• Grow: develop your career and shape your future

Jobcode: Reference SBJ-gx75vz-3-144-96-159-42 in your application.