Department Assistant, Business & Legal Affairs

Job Description

The ideal candidate should have an interest in learning the business affairs and legal side of the television industry, perhaps with a desire to pursue or already have pursued a postgraduate law or business degree. The successful candidate will have experience coordinating multiple schedules and liaising between various departments.

Key Responsibilities:
• Provide administrative support with drafting and distribution of agreements, releases and licenses for multiple scripted and unscripted business and legal affairs executives.
• Screen incoming calls and correspondence for multiple executives and respond independently when possible.
• Coordinate schedules for multiple executives.
• Coordinate BLA database entries as instructed; prepare BLA database reports.
• Handle confidential details with discretion and perform, monitor and complete administrative projects and functions.
• Sit in on production calls and revise production check list on behalf of BLA exec.
• Proofread and edit documents, draft cover letters and correspondence.
• Process and reconcile expense reports.
• Coordinate and arrange internal and external meetings, and executive travel.
• Maintain internal and external communication and workflow.
• Exercise independent problem-solving techniques to resolve administrative problems.
• Proactive and flexible, with the ability to work in an environment with shifting priorities and demands.
• Work well collaboratively and be able to prioritize and tackle challenges under pressure with a heavy workload, while not compromising attention to detail.
• Consistently evaluate internal administrative processes for opportunities to improve efficiency and decrease administrative burden on all parties involved
• Assist with other special projects, tasks, and/or support as assigned.

Key Competencies:
• BS/BA required, JD degree preferred, or equivalent combination of education and experience.
• Strong verbal, written communication and organizational skills and excellent grammar and proofreading skills.
• Outstanding communication (both written and verbal) and professional phone demeanor.
• High degree of attention to detail and confidentiality.
• Recognition of organizational policies, procedures, and office management techniques.
• Awareness of varying computer systems and applications including knowledge of MS Office Products (Outlook, Word, Excel, PowerPoint, Visio), and familiarity with document management systems.
• Ability to apply policies and procedures to solve everyday issues.
• Capacity to multi-task and balance competing priorities, exercise initiative, problem-solving, and decision-making skills.
• Organizational skills to establish priorities and coordinate work activities.
• Ability to work in conjunction with the company managers and employees.
• Familiarity with writing routine correspondence.
• Ability to speak effectively and confidently.
• Judgment to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Proficiency to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

What you'll be a part of:
• Break time: free snacks, winter holiday office closures, reduced hours in summer
• Party time: office bar carts, after work drinks, holiday and summer parties, and sometimes just because
• Be inspired: regular film screenings, concerts, and opportunity to get involved in industry events
• The office: modern facilities, in house screening rooms, more snacks, and swag
• Build a better world: transcend entertainment to our corporate social responsibility activities. Plan a social event.
• Promote healthy lifestyles. Go green. Give back.
• Grow: develop your career and shape your future

Jobcode: Reference SBJ-rvo9oj-3-17-184-90-42 in your application.