Full Time Job

Production Coordinator


New York, NY 04-28-2021
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  • Paid
  • Full Time
Job Description
IMG's Fashion Events group organizes more than 1,000 runway shows per year and owns, operates, or commercially represents 30+ global fashion weeks and fashion events, including NYFW: The Shows and Afterpay Fashion Week Australia.

We are looking for a Production Coordinator, who will be responsible for providing production services for IMG FOCUS. productions within the USA and globally. Provide administrative support to SVP, Production/Managing Director IMG FOCUS.

General Responsibilities:
• Report to SVP, Production/Managing Director IMG FOCUS. for Administrative tasks including calendar management, expense management, travel management
• Report to Director of Production, or specific project Producer, assisting in all aspects of a project
• Support the FOCUS. Team in responding to creative briefs, through conceptualizing proposals, creative brainstorming, researching venues, researching & sourcing event elements, vendors and requesting quotes accordingly
• Lead compilation of and updating of proposals
• Support with client communication for projects, including runway shows, production shoots and experiential events
• Sourcing and making strategic recommendations on venues, experiential elements, décor, and vendors, including continuous research
• Maintain effective business relationships with key clients, vendors, freelance staff/talent and venues. Working with senior team to continuously identify new clients and business opportunities. Maintain client list and new business target list of contacts
• Maintain event budgets, timelines, checklists
• Support with financial management including reconciliations, updating projections, processing vendor invoices and paperwork, client invoicing
• Support with legal administrative tasks and paperwork
• Runway show and event production support onsite such as backstage management, line up, model and show rehearsals, coordination of load-in and load-out for events
• Support Designer Collection Management when required
• Support Producer and Backstage Manager for liaising between production team, clients and creatives such as Stylists, Casting Directors, Music Directors, Leads of Hair and Make-up
• Prepare and participate in weekly Event Team meetings, compilation of agendas, WIP documents and detailed note taking for internal and external meetings
• Manage and attend all individual meetings with clients, vendors, venues and other stakeholders
• Supervise interns as required
• Continuous research about trends, best practices, methods, and design as it relates to the FOCUS. core business, and generally to global fashion show and event production
• Continuous venue research in New York City, and the United States as required
• Maintain and extend the existing network of global talent working for FOCUS. in the areas of set design, light design, creative direction, visual artists and others
• Manage FOCUS. archive with footage (videos, pictures), database, server/file sharing, website and capabilities decks
• Maintain vendor, sponsor and venue database of contacts
• Managing gifting requirements, supply orders and merchandise requirements

• Experience of working in events
• Passion for events
• Enthusiasm for and enjoys creative concepting and compilation of proposals
• Interest in industries of fashion, beauty, entertainment, culinary and music industries (preferred but not required)
• Able to work efficiently in a fast-paced, high-pressure environment
• Excellent communication and organizational skills
• Strong attention to detail
• Comfortable interfacing with senior level management and clients
• Strong email and calendar management skills; and a high level of competency using Microsoft office software (Excel, Outlook, PowerPoint, Word, Teams), Keynote, and Google Workplace

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-r71z26-3-238-173-209-42 in your application.

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Company Profile

Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency William Morris Endeavor (WME); sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.