Mailroom - Talent Agency

Job Description

JOB DESCRIPTION

POSITION TITLE: Mailroom Generalist

REPORTS TO: Mailroom Manager

REQUIRED SKILLS:
• LEADERSHIP SKILLS
• SUPERVISORY SKILLS
• ORGAZATIONAL SKILLS
• JOB KNOWLEDGE
• PUBLIC RELATIONS SKILLS
• TYPING 30-60 W.P.M.
• BASIC COMPUTER KNOWLEDGE (WILL TRAIN)

GENERAL DUTIES (PRIMARY DUTIES IN BOLD)
• BACK UP AND SUPPORT MAILROOM MANAGER IN ANY CAPACITY REQUIRED, INCLUDING, BUT NOT LIMITED TO, DAY-TO-DAY WORK, ABSENCES AND OVERTIME WORK REQUIREMENTS
• ASSIST WITH SUPERVISION OF ALL MAILROOM PERSONNEL/FLOATERS, AS REQUIRED
• DEVELOP, IMPLEMENT AND MAINTAIN, WITH MANAGER'S APPROVAL, SYSTEMS FOR BETTER WORK FLOW AND EFFICIENCY.
• TRAIN NEW STAFF IN MAILROOM PROCEDURES AND EQUIPMENT, AS REQUIRED
• ANSWER MAILROOM PHONES, CHECK AND RESPOND TO EMAILS, AS REQUIRED.
• PROBLEM-SOLVE AND FOLLOW-UP WITH DAY-TO-DAY ISSUES, AS REQUIRED.
• KEEP MAILROOM MANAGER AND OFFICE MANAGER INFORMED AS TO DEVELOPMENTS, ISSUES, PROBLEMS, ETC. AS THEY ARISE
• DUPLICATE/BIND HARD COPY AND ELECTRONIC BOOKS, SCRIPTS AND MATERIALS, AS REQUIRED
• ASSIST MANAGER WITH MONITORING/ORDERING/TRACKING/FILLING OF ALL OFFICE SUPPLIES AND/OR OFFICE SUPPLY-RELATED ITEMS/REQUESTS
• ASSIST WITH LIGHT FURNITURE MOVING AND SET-UP AS REQUIRED FOR MEETINGS AND SPECIAL EVENTS
• BACK-UP FOOD SERVICES COORDINATOR, WHICH INCLUDES DISTRIBUTION OF FOOD, SNACKS AND BEVERAGES FOR GENERAL OFFICE USE AND FOR MEETINGS, AS REQUIRED
• PROCESS AND TRACK ALL INCOMING AND OUTGOING MAIL, INCLUDING ACCOUNTABLE MAIL, AND POUCH.
• PROCESS ALL OUTGOING POST OFFICE MAIL (WEIGHING, STAMPING AND PARCELING), INCLUDING WORLD MAIL SERVICE.
• CLOSE OPERATION EACH DAY BY ENSURING THAT ALL OUTGOING MAIL HAS LEFT PREMISES, ESPECIALLY ACCOUNTABLE MAIL, WITH APPROPRIATE FOLLOW-UP/CROSSOVER OF PERTINENT ISSUES, IN PREPARATION FOR AN SMOOTH TRANSITION THE FOLLOWING DAY

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-d5pxyz-3-146-152-99-42 in your application.