Full Time Job

Mailroom - Talent Agency

Endeavor

New York, NY 6 days ago
Apply @ Employer
  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
JOB DESCRIPTION

POSITION TITLE: Mailroom Generalist

REPORTS TO: Mailroom Manager

REQUIRED SKILLS:
• LEADERSHIP SKILLS
• SUPERVISORY SKILLS
• ORGAZATIONAL SKILLS
• JOB KNOWLEDGE
• PUBLIC RELATIONS SKILLS
• TYPING 30-60 W.P.M.
• BASIC COMPUTER KNOWLEDGE (WILL TRAIN)

GENERAL DUTIES (PRIMARY DUTIES IN BOLD)
• BACK UP AND SUPPORT MAILROOM MANAGER IN ANY CAPACITY REQUIRED, INCLUDING, BUT NOT LIMITED TO, DAY-TO-DAY WORK, ABSENCES AND OVERTIME WORK REQUIREMENTS
• ASSIST WITH SUPERVISION OF ALL MAILROOM PERSONNEL/FLOATERS, AS REQUIRED
• DEVELOP, IMPLEMENT AND MAINTAIN, WITH MANAGER'S APPROVAL, SYSTEMS FOR BETTER WORK FLOW AND EFFICIENCY.
• TRAIN NEW STAFF IN MAILROOM PROCEDURES AND EQUIPMENT, AS REQUIRED
• ANSWER MAILROOM PHONES, CHECK AND RESPOND TO EMAILS, AS REQUIRED.
• PROBLEM-SOLVE AND FOLLOW-UP WITH DAY-TO-DAY ISSUES, AS REQUIRED.
• KEEP MAILROOM MANAGER AND OFFICE MANAGER INFORMED AS TO DEVELOPMENTS, ISSUES, PROBLEMS, ETC. AS THEY ARISE
• DUPLICATE/BIND HARD COPY AND ELECTRONIC BOOKS, SCRIPTS AND MATERIALS, AS REQUIRED
• ASSIST MANAGER WITH MONITORING/ORDERING/TRACKING/FILLING OF ALL OFFICE SUPPLIES AND/OR OFFICE SUPPLY-RELATED ITEMS/REQUESTS
• ASSIST WITH LIGHT FURNITURE MOVING AND SET-UP AS REQUIRED FOR MEETINGS AND SPECIAL EVENTS
• BACK-UP FOOD SERVICES COORDINATOR, WHICH INCLUDES DISTRIBUTION OF FOOD, SNACKS AND BEVERAGES FOR GENERAL OFFICE USE AND FOR MEETINGS, AS REQUIRED
• PROCESS AND TRACK ALL INCOMING AND OUTGOING MAIL, INCLUDING ACCOUNTABLE MAIL, AND POUCH.
• PROCESS ALL OUTGOING POST OFFICE MAIL (WEIGHING, STAMPING AND PARCELING), INCLUDING WORLD MAIL SERVICE.
• CLOSE OPERATION EACH DAY BY ENSURING THAT ALL OUTGOING MAIL HAS LEFT PREMISES, ESPECIALLY ACCOUNTABLE MAIL, WITH APPROPRIATE FOLLOW-UP/CROSSOVER OF PERTINENT ISSUES, IN PREPARATION FOR AN SMOOTH TRANSITION THE FOLLOWING DAY

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-d5pxyz-52-90-49-108-42 in your application.

Company Profile
Endeavor

Endeavor is a global entertainment, sports and content company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency William Morris Endeavor (WME); sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation; marketing and licensing; content development, distribution and sales; event management; and a number of direct-to-consumer offerings.