Operations Coordinator

Job Description

Operations Coordinator Job Description

About Earth Angel

Earth Angel is a leading sustainability consultancy for the film and television industry founded on the vision that entertainment should never be made at the expense of the environment. Our mission is to integrate a standardized method of environmental accountability by providing the “strategy, staff, stuff and stats” required to effectively reduce the environmental impact of production.

***BIPOC, LGBTQ+ and differently abled applicants encouraged***

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Role & Responsibilities

The Operations Coordinator is responsible for keeping a pulse on all the inner workings of the company by understanding how all roles at Earth Angel function and interact and facilitating efficient and organized work methods across the company.

Administrative

• Attend all high level internal meetings, stay informed of business strategy and support team with problem solving

• Ensure all insurance policies are renewed and/or are updated accordingly

• Ensure business registration is up to date and in compliance with all relevant local authorities

• Keep operations manuals, databases and standard EA documents up to date

• Assist with office or vehicle related administrative duties (i.e. renewing leases or insurance policies)

• Work with CEO on legal aspects of the business and to improve operations of the company

• Act as direct supervisor to the Office/Media Assistant and outsourced Finance representative

Finance

• Manage all company bookkeeping systems in Quickbooks Online including invoicing, and follow up on late payments as necessary.

• Ensure receipts and financial documents are organized and CPA has necessary documents.

• Ensure all timesheets/contractor invoices are collected for timely payroll.

• Maintain AP schedule and complete approved payments.

• Support with budgeting, forecasting and scenario planning using EA templates.

• Support with development of EA pricing model

HR

• Monitor any changes to labor law compliance and update EA HR documents and standards accordingly

• Maintain all HR templates and systems such as hiring and interviewing, onboarding and offboarding

• Manage Earth Angel’s intern program

• Planning and organizing company culture team building events and activities

Systems Management

• Oversee, help organize and maintain SOPs for Asana (Earth Angel’s project management platform), Team Drives (Earth Angel’s document management platform) and Coda (Earth Angel’s knowledge management platform)

• Oversee company information management and data, including exporting relevant client data into respective EA databases to ensure up to date aggregate data for EA systems

• Identify and solve inefficiencies within Earth Angel’s systems and processes

• Troubleshoot and update tools and technology used by Earth Angel as necessary

QualificationsRequired

• Bachelor's degree in related field (Business, Communications, Film/Television, or Sustainability)

• Experience with office management, project management, and/or business operations

• Highly motivated and comfortable working in a start-up culture

• Spreadsheet (Excel/Google Sheets) and database proficiency

• Strong organizational skills

• Strong problem solving capabilities

• Experience with Google Suite, including Google Drive, Google Sheets, Gmail, and Google Calendars.

• Passion for environmental sustainability and zero waste efforts

Recommended

• Film/television physical production experience

• Graphic design experience, familiarity with Canva/InDesign

• Familiarity with Airtable

• Proficiency with Quickbooks Online

• Ability to switch gears quickly, follow instructions, and work on a variety of different projects

• Willingness and desire to grow within the company

• Attention to detail

• Ability and desire to work independently

Additional Details

• Full-time hourly, exempt. 40 hours per week.

• Starting rate of $18-$20/hour

• Your personal laptop and cell phone will be used in this role.

• This is a remote work position. Occasionally, work will be conducted from Earth Angel’s office in Greenpoint, Brooklyn.

Jobcode: Reference SBJ-gx7b6o-3-145-47-118-42 in your application.