Full Time Job

Operations Coordinator

Earth Angel

Brooklyn, NY 07-21-2021
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description

Operations Coordinator Job Description

About Earth Angel

Earth Angel is a leading sustainability consultancy for the film and television industry founded on the vision that entertainment should never be made at the expense of the environment. Our mission is to integrate a standardized method of environmental accountability by providing the “strategy, staff, stuff and stats” required to effectively reduce the environmental impact of production.

***BIPOC, LGBTQ+ and differently abled applicants encouraged***

Apply Here!

Role & Responsibilities

The Operations Coordinator is responsible for keeping a pulse on all the inner workings of the company by understanding how all roles at Earth Angel function and interact and facilitating efficient and organized work methods across the company.


  • Attend all high level internal meetings, stay informed of business strategy and support team with problem solving

  • Ensure all insurance policies are renewed and/or are updated accordingly

  • Ensure business registration is up to date and in compliance with all relevant local authorities

  • Keep operations manuals, databases and standard EA documents up to date

  • Assist with office or vehicle related administrative duties (i.e. renewing leases or insurance policies)

  • Work with CEO on legal aspects of the business and to improve operations of the company

  • Act as direct supervisor to the Office/Media Assistant and outsourced Finance representative


  • Manage all company bookkeeping systems in Quickbooks Online including invoicing, and follow up on late payments as necessary.

  • Ensure receipts and financial documents are organized and CPA has necessary documents.

  • Ensure all timesheets/contractor invoices are collected for timely payroll.

  • Maintain AP schedule and complete approved payments.

  • Support with budgeting, forecasting and scenario planning using EA templates.

  • Support with development of EA pricing model


  • Monitor any changes to labor law compliance and update EA HR documents and standards accordingly

  • Maintain all HR templates and systems such as hiring and interviewing, onboarding and offboarding

  • Manage Earth Angel’s intern program

  • Planning and organizing company culture team building events and activities

Systems Management

  • Oversee, help organize and maintain SOPs for Asana (Earth Angel’s project management platform), Team Drives (Earth Angel’s document management platform) and Coda (Earth Angel’s knowledge management platform)

  • Oversee company information management and data, including exporting relevant client data into respective EA databases to ensure up to date aggregate data for EA systems

  • Identify and solve inefficiencies within Earth Angel’s systems and processes

  • Troubleshoot and update tools and technology used by Earth Angel as necessary


  • Bachelor's degree in related field (Business, Communications, Film/Television, or Sustainability)

  • Experience with office management, project management, and/or business operations

  • Highly motivated and comfortable working in a start-up culture

  • Spreadsheet (Excel/Google Sheets) and database proficiency

  • Strong organizational skills

  • Strong problem solving capabilities

  • Experience with Google Suite, including Google Drive, Google Sheets, Gmail, and Google Calendars.

  • Passion for environmental sustainability and zero waste efforts


  • Film/television physical production experience

  • Graphic design experience, familiarity with Canva/InDesign

  • Familiarity with Airtable

  • Proficiency with Quickbooks Online

  • Ability to switch gears quickly, follow instructions, and work on a variety of different projects

  • Willingness and desire to grow within the company

  • Attention to detail

  • Ability and desire to work independently

Additional Details

  • Full-time hourly, exempt. 40 hours per week.

  • Starting rate of $18-$20/hour

  • Your personal laptop and cell phone will be used in this role.

  • This is a remote work position. Occasionally, work will be conducted from Earth Angel’s office in Greenpoint, Brooklyn.

Jobcode: Reference SBJ-gx7b6o-3-236-68-118-42 in your application.

Salary Details

Salary Range: $18.00 to $20.00 Per Hour ($ USD)