Executive Assistant, TV

Job Description

Responsibilities
DreamWorksTV is the kids' division of NBCU Digital Enterprises and is responsible for building the company's access to kids worldwide via platforms like YouTube.

The Executive Assistant will provide direct administrative assistance and support to the Head of DreamWorksTV, the Head of Alternative for DreamWorksTV, and the broader DreamWorksTV team. The Executive Assistant will oversee day-to-day management of the department's needs. The successful candidate should have the skills and knowledge necessary to manage a business office situation, including day-to-day administrative activities including but not limited to: schedule management, meeting coordination and minutes, coordinating travel and logistical arrangements, managing a variety of clerical duties, supporting research requests, tracking key projects and providing limited production support.
• Complete a broad variety of administrative tasks including: representing the heads of DTV & Alternative in all interactions (internal and external) with poise and tact, proactively managing and coordinating daily schedule and calendar, and travel arrangements
• Coordinate and, when requested, attend meetings with internal and external parties, working across multiple calendars; provide meeting minutes and track follow ups
• Participate in brainstorms and development meetings by pitching ideas and contributing your perspective where appropriate
• Perform internet research about emerging talent and other special research projects as assigned
• Handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Maintain confidential information/documents with high level of discretion
• Arrange comprehensive and detailed business travel itineraries
• Maintain workflow when the assigned executives are out of the office, anticipate issues, and make decisions with initiative, independent judgment, and logic
• Answer and screen incoming phone calls; coordinate telephone conferences, respond or route external/internal calls
• Work closely with senior staff and interface with corporate officers and their assistants
• Process expense reports in accordance with established policy guidelines; track expenses and follow-up in timely manner
• Provide general clerical and admin support for the DreamWorksTV department at large (e.g. order office supplies, coordinate team events, etc.)
• Support NY-based Digital Enterprises executives when they visit Los Angeles by setting up lot access, office/meeting space and helping them navigate west coast idiosyncrasies

Qualifications/Requirements
- Previous experience in administration or coordinator position
- Previous office management experience
- Previous experience maintaining executives' work and travel schedules is required
- Exceptional written and verbal communication skills
- Experience with creative content preferred
- Proven ability to collaborate in an administrative team environment
- Must be proficient in the use of personal computers and superior skills in using Microsoft Office programs including Outlook, Word, PowerPoint, and Excel
- Previous experience with project and/or event coordination preferred
- Deep knowledge and familiarity with YouTube, Instagram, Snapchat and TikTok

Desired Characteristics

- Strong interest and savvy of digital space
- Proven ability to handle confidential information with discretion and the strictest levels of confidentiality
- Adaptable to various competing demands, and demonstrate the highest level of customer service and response
- Superior organizational and administrative skills with the ability to multi-task and prioritize work
- Forward-looking thinker, who actively seeks opportunities and proposes solutions
- Must have professional polish and ability to interface with high level executives
- Very strong interpersonal skills and the ability to develop and maintain good working relationships with staff, executive team, external partners, etc.
- Attention to detail and demonstrated initiative; a self-starter who is organized with strong decision-making capability, ability to follow through without supervision and strong emotional maturity
- Highly resourceful team-player, with the ability to also be extremely effective independently

Jobcode: Reference SBJ-g3v2xd-216-73-216-74-42 in your application.