Full Time Job

Executive Assistant, Theatrical Group


New York, NY 07-08-2024
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
About the Role & Team

At Disney Theatrical Group we strive to create a culture of innovation, inclusion, collaboration, and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power to not only uplift and inspire, but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse, and enduring stories through live theater, we want to hear from you.

Disney Theatrical Group currently seeks a top-notch, experienced assistant to provide high caliber administrative support to the EVP, Managing Director. This individual will ensure professional, flexible, and efficient office operations to help maximize the value of the executive's work time, as well as the time of the many staff members and external partners working with him.

This individual must ensure an adaptable and friendly office environment, manage the constant flow of information across multiple projects, and proactively coordinate the demanding work hours and meeting schedule of the SVP.

The ideal candidate will demonstrate superior levels of executive presence, confidence, discretion, sound judgment, maturity, integrity, and organization. You excel in a constantly moving environment with multiple priorities and stakeholders. This role is best suited to an assertive individual who can ''read the room'' in order to know when to follow; when to lead; when to ask questions; and when to run with a project.

What You Will Do

Responsibilities include but are not limited to:
• Provide consistently expert-level administrative and project support
• Prioritize and manage constantly fluctuating calendar in Outlook. Regularly review daily/weekly/monthly calendar and travel plans and anticipate information on materials required in advance.
• Book, facilitate and frequently shift a very high number of meetings, including communicating with multiple participants and participants' assistants with time, location, attendees, agenda. Book room, teleconference and/or videoconference as necessary, often across multiple locations and/or time zones. Run office presentation systems for said meetings as required.
• Serve as the ''administrative hub'' for the functions reporting into the EVP; answer phone calls promptly and cordially; act as ''the voice'' of EVP and those functions reporting to him.
• Develop and maintain professional quality presentations in Keynote and PowerPoint.
• Attend key meetings and deliver written summaries and action items to relevant stakeholders.
• Coordinate frequent domestic and international travel arrangements and fulfill approvals per internal protocol. Provide accurate travel itinerary and expense summary.
• Learn and manage tasks according to corporate travel and expense policy. Prepare expense reports and ensure corporate credit card payments are processed on a monthly basis with absolute accuracy. Build skills to become an expert SAP and Concur user.
• Consistently maintain order and organization to department and SVP's office, including electronic and physical filing; order supplies and fulfill department needs as required.
• Consistently maintain and update contacts in Outlook.
• Welcome and host guests/visitors as required including, on rare occasion, greeting guests/visitors at DTG's productions on nights and/or weekends.
• Support multiple & ongoing all staff initiatives & meetings
• Provide project support as required, at times including off-site support.

Required Qualifications & Skills
• A minimum of 3 years executive-level administrative support experience
• Work experience in the live entertainment industry, preferably in New York theatre and with an understanding of key industry relationships
• Well-versed in all areas of Microsoft Office, including Outlook, Word, Excel; advanced proficiency with Apple products (Mac, iPad, iPhone).
• Ability to operate audio/visual videoconferencing equipment.
• Proven organizational skill, with attention to detail and follow-through.
• Strong verbal, written and interpersonal communication skills.
• Ability to work effectively with diverse and strong personalities.
• Ability to prioritize multiple tasks and maintain a professional demeanor in a fast-paced environment.
• Ability to work overtime when required.
• A passion for live entertainment.

Preferred Qualifications
• Expert-level PowerPoint and Keynote skills
• Knowledge of SAP and Concur
• Work experience within The Walt Disney Company
• BA Degree or equivalent work experience

The hiring range for this position in New York is $64,800.00 - $89,100.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Theatrical Group:

Disney Theatrical Group, a division of The Walt Disney Studios, was formed in 1994 and operates under the direction of Andrew Flatt, Anne Quart, and Thomas Schumacher. Worldwide, its ten Broadway titles, including the current Broadway productions of The Lion King and Aladdin, have been seen by more than 200 million theatregoers and have been nominated for 62 Tony® Awards, winning Broadway's highest honor 20 times. Disney Theatrical Group also delivers live shows globally through its license to Feld Entertainment, producer of Disney on Ice. In addition, DTG licenses musical titles for local, school and community theatre productions through Music Theatre International, resulting in over 500,000 performances around the world reaching audiences of more than 150 million.

This position is with Buena Vista Theatrical Group Ltd., which is part of a business we call Disney Theatrical Group.

Buena Vista Theatrical Group Ltd. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Jobcode: Reference SBJ-d51301-3-92-91-54-42 in your application.

Salary Details
Salary Range: $64,800 to $89,100 Per Year ($ USD)
Company Profile

The Walt Disney Company Media Networks segment includes cable and broadcast television networks, television production and distribution operations, publishing, domestic television stations, digital businesses and radio networks and stations.