A&R Administration Administrator

Job Description

Department/Group Overview:

Part of The Walt Disney Studios, Disney Music Group (DMG) is the music hub for The Walt Disney Company, encompassing all aspects of music commercialization and marketing: recorded music (Walt Disney Records and Hollywood Records), Disney Music Publishing, and Disney Concerts. DMG distributes music both physically and digitally, and also licenses music throughout the world in various forms of media including television, print, gaming, and consumer products.

As part of DMG, A&R Administration is a division of Administration & Operations, and its top level responsibilities are: establishing Recording Budgets and tracking costs on Recording Projects, forecasting A&R spend for finance, collection of label copy and assets, and ensuring compliance with the AFM and SAG-AFTRA Collective Bargaining Agreements. This includes daily interaction with the following departments: A&R, Business Affairs, Licensing, Music Publishing, Production, Finance, Music Royalties, Labor Relations, Marketing, Promotions and International.

Job Summary:

The Administrator's principal role is to manage multiple Recording Projects, tracking Budgets to Actuals while maintaining accurate up-to-date information on each project, and verifying all deliverables prior to releasing final payments. Day-to-day functions include requesting new Project set-ups through in-house systems, handling vendor setups, coding/processing multiple invoices and check requests through SAP and providing customer service to third party vendors, as well as to Internal departments. Additionally, the Administrator will handle conversion payments on Soundtrack Albums, EP's and Singles and Read-Along Titles. Attention to detail and an understanding of the importance of this information are essential, as is a friendly and cooperative manner as representatives of both the department and the Walt Disney Company.

Strong organization skills, flexibility and resourcefulness are also key components of the job, and a general knowledge of the Recording process (i.e., what roles the various parties play) is necessary to facilitate communication and identify potential problems. The person must be a proactive, self-starter, able to think and work independently, manage a high volume of projects, conduct extensive research on a multitude of issues, and able to take direction under a sometimes organic and evolving recording process.

In reporting to the Manager, A&R Administration, the Administrator provides accurate, consistent and quick updates on costs, pending invoices/payments, and any possible overages to approved budgets, as well as double-checking calculations on budgets, reports et al. General administrative duties include phone coverage for the Director, maintaining a clean, neat, organized filing system, be the department's Records and Information Management (RIM) advisor, and other basic duties as may be necessary to ensure excellent customer service.

Responsibilities and Duties of the Role:
• Focus on major areas of work, typically 20% or more of role
• Artist Projects (Budgets, Cost Tracking, Reporting)
• Soundtrack & Other Projects / Conversion Payments
• Project Setups/Financials (WBS Elements, Project Builder, Accruals, Reclass, et al)
• CoAs (Remixes, Vocal Producers, Mixers)
• Music Publishing Admin
• Misc.

Required Education, Experience/Skills/Training:
• 2+ years A&R Admin experience preferred
• Bachelor's Degree preferred but not mandatory
• Excellent Attention to Detail a must.
• Friendly and cooperative demeanor also a must
• Ability to handle high volume and prioritize essential

The hiring range for this position in Burbank, CA is $59,925 to $77,550per year based on a 40-hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Music Group:

The music is the soundtrack of our lives – from your favorite hits by popular artists to beloved tunes from films like Mary Poppins and Frozen. Find the music that rocks your world right here at the Disney Music Group (DMG), headquartered in Burbank and home to Hollywood Records, Walt Disney Records, Disney Music Publishing and Disney Concerts. DMG releases film and television soundtracks from the world's biggest entertainment brands, including Disney, Pixar, Marvel, the legendary Star Wars, ABC and Disney Channel, alongside pop, dance, family music and the catalog of classic rock band Queen. DMG is also an innovator in music distribution and live concerts. If music is your passion, come be a part of the team that brings it to ears all over the world.

This position is with Hollywood Records, Inc, which is part of a business we call Disney Music Group.

Jobcode: Reference SBJ-g6ve58-216-73-216-165-42 in your application.