Executive Assistant

Job Description

The Role

The Factual Brands (Discovery, Animal Planet, and Science) are looking for an Executive Assistant to oversee and manage the offices of the marketing team's executives to include coordination of department administrative support. We are looking for a hardworking, enthusiastic, and organized candidate that enjoys working with a high energy and creative team. This role will report directly to the Senior Vice President of Marketing.

Key Responsibilities
• Answer, screen, route, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.

• Schedule, organize, and coordinate meetings and pitches (sometimes across multiple time zones), including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts.

• Type and compose letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate.

• Arrange travel itineraries and prepare travel and expense reports, purchase orders, apply for visas, arrange global entry and check request

• Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.

• Schedule executive's appointments, maintain and update supervisor's daily calendar.

• Coordinating with other departmental executive and administrative assistants to provide support for the entire department.

• Suggest and help prepare agendas, presentations, and materials for staff meetings and team events.

• Assist with project management, including follow-up and reminders to appropriate participants.

• Other duties as assigned.

Requirements
• Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.

• Three to five years' administrative experience.
• Strong familiarity with digital tools and mobile devices

• Must be proficient in Windows/Mac, Notes, Calendar, Word, Excel, Access, PowerPoint, and database management.

• Tech-savvy with proficiency in Google suite apps, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.

• Candidate must be articulate, detail-oriented, and have strong follow up, organizational and administrative management skills.

• Positive attitude and proactive willingness to add value to team projects.

• Ability to be flexible and adapt to shifting priorities while reaching goals.
• Candidate must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines.

• Strong interpersonal, written, and oral communication skills required.

• Ability to initiate and follow-through on tasks independently – strong self-starter who will take charge and provide support to executives in an efficient manner.

• Ability to multitask, assess priorities and maintain composure and diplomacy at all times.

• Discovery experience a significant plus – knowledge of internal company processes and departments a key attribute.

• Must have the legal right to work in the United States.

Before applying for a position with Discovery Communications please read our EU Applicant Privacy Policy which applies subject to local laws, as you will need to have read and understood it before submitting your information.

Nearest Major Market: Los Angeles

Jobcode: Reference SBJ-rznye3-18-119-131-178-42 in your application.