Executive Assistant

Job Description

Overview
Oversee and manage the Executive's office to include coordination of department administrative support, where applicable. This role will support one or more other Executives.

Responsibilities
• Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
• Schedule, organize, and coordinate meetings and pitches (sometimes across multiple time zones), including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts.
• Type and compose letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate.
• Arrange travel itineraries and prepare travel and expense reports, purchase orders, apply for visas, arrange global entry and check request
• Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.
• Schedule executive's appointments, maintain and update supervisor's daily calendar.
• Coordinating with other departmental executive and administrative assistants to provide support for the entire department.
• Other duties as assigned.

Qualifications
• Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
• Three to five years' administrative experience.
• *Strong familiarity with digital tools and mobile devices
• Must be proficient in Windows/Mac, Notes, Calendar, Word, Excel, Access, PowerPoint, and database management.
• Candidate must be articulate, detail-oriented, and have strong follow up, organizational and administrative management skills.
• Candidate must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines.
• Strong interpersonal, written, and oral communication skills required.
• Ability to initiate and follow-through on tasks independently – strong self-starter who will take charge and provide support to executives in an efficient manner.
• Ability to multitask, assess priorities and maintain composure and diplomacy at all times.
• Discovery experience a significant plus – knowledge of internal company processes and departments a key attribute.
• Must have the legal right to work in the United States.

Jobcode: Reference SBJ-rjq4z1-3-145-130-31-42 in your application.