Executive Assistant

Job Description

Discovery is actively seeking an executive assistant to lead and assist the operations of the Magnolia Network – a joint venture with Chip and Joanna Gaines. The executive assistant is responsible for coordinating schedules, arranging meetings, and providing administrative support to the supervisor and department. This position will be located in Knoxville, TN.

Responsibilities
• Manage and maintain supervisor and department schedules

• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, and database software

• Read and review incoming memos, submissions, and reports in order to determine their significance and plan their distribution

• Open, sort, and distribute incoming correspondence, including email

• Prepare responses to correspondence containing routine inquiries

• Perform general office duties such as ordering supplies

• Make travel arrangements for supervisor and department staff

• Perform other duties and responsibilities as assigned

• Answer phones for multiple people

• Prepare presentations for meetings

Requirements
• BS/BA in related discipline and at least 5-8 years of experience in related field

• Applies basic functional/technical and business knowledge of the organization's operations, methods, and practices

• Learns and applies foundational information/concepts in area of practice

• Ability to adapt work pace and priorities in order to meet deadlines and goals

• Proficient working with Google Suite

• Strong PC background, with demonstrated proficiency with Windows

• Strong organizational skills with ability to act independently and responsibly

• Capacity to juggle multiple tasks in a fast-paced environment

• Excellent written and verbal communication skills

• Must be able to work collaboratively with team members

• Ability to work independently as well as in cross-functional groups

• Must have the legal right to work in the United States

Nearest Major Market: Knoxville

Jobcode: Reference SBJ-d87449-18-117-182-179-42 in your application.