Executive Assistant

Job Description

Job Title: Executive Assistant, Full-Time

Department: Administrative, Unscripted Development

Location: Los Angeles, CA

Description: Founded in 2015, our Los Angeles-based television and digital media studio develops, produces, and distributes programming built upon great stories spanning all genres, including premium scripted series, long-form, unscripted and formats, to broadcast, cable, digital and emerging platforms worldwide. One of the world’s fastest-growing independent content creation companies, our unscripted portfolio includes “Chopped” on Food Network, “Running Wild with Bear Grylls” on National Geographic, “Go-Big Show” on TBS, the upcoming “American Song Contest” on NBC, “Kings of Pain” on History; along with “Baking Impossible”, “Haunted”, and “Prank Encounters” on Netflix. Documentary credits include the Emmy-nominated “Hillary” on Hulu, “LFG” on HBO Max, “Notre Dame: Our Lady of Paris” for ABC, and “Untold” for Netflix.

Job Overview: We are looking for an experienced Executive Assistant to work with our CEO, ensuring maximum efficiency and effectiveness across our strategic partnerships, unscripted creative development, and administrative departments.

Responsibilities:

• Manage administrative responsibilities for company executives (including, without limitation, email, phones, scheduling, expense reports, and travel).
• Prepare agendas, development slates, creative materials, and production/legal updates prior to any meetings or calls.
• Ensure proper follow-up is assigned and initiated.
• Draft correspondence and other documents.
• Maintain coordination and efficiency throughout the unscripted development department.
• Build departmental lists including development slates, director/talent/showrunner lists, pitch schedules, etc.
• Compile third-party submissions and provide proper feedback in a timely fashion.
• Support development executives in building creative pitch materials.
• Track market and industry trends using trade publications such as Deadline, Variety, The Hollywood Reporter, and RealScreen.
• Build and maintain relationships within and outside the company.

Desired Skills and Experience:

• High school diploma or General Education Degree (GED) required; Undergraduate degree (Bachelor of Arts or Bachelor of Science) preferred.

• Minimum of three (3) years executive assistant experience.
• Knowledge of entertainment industry players (agencies, competitors, distributors, networks, and others).
• Ability to communicate with and maintain professionalism among high level executives and high-profile individuals.
• Exceptional written and verbal communication, organizational, relationship-building, and writing skills.
• Superior attention to detail, strong work ethic, forward-thinking and proactive.
• Must demonstrate ability to perform tasks under tight deadlines, work independently and manage multiple projects simultaneously.
• Ability to handle administrative tasks seamlessly and efficiently, book and manage all aspects of global travel and organize company events.
• Handle confidential information with absolute discretion.
• Ambition, ability, and willingness to learn, take on new challenges and responsibilities, and grow within the company.
• Tech-savvy with proficiency in Outlook, Word, Excel and PowerPoint, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.
• Flexible with a sense of enthusiasm, humor, and creativity.

Basic Qualifications:

• Experience as a direct assistant or coordinator to an Executive, Director, or Management level employee.
• Background in entertainment, preferably at a television production company, network, or talent agency television; passion for scripted and/or unscripted content business is a plus.
• Strong writer, capable of drafting memos, proofreading sensitive material, and exercising various degrees of discretion and judgement.
• Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint).

Our Benefits:

• Full Coverage – Medical, Vision, and Dental
• 401(k) with company match
• Life, Accidental, and LTD insurance

EEO Statement:

Our organization is an equal employment opportunity employer. We evaluate all employees and applicants on their qualifications, consistent with applicable state and federal laws, without regard to regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. We will also provide reasonable accommodations for qualified individuals with disabilities.

Jobcode: Reference SBJ-rejmo0-18-117-182-179-42 in your application.