Executive Assistant

Job Description

Staffing Agency looking for an Executive Assistant for our client, an Entertainment Executive. This is an in-person role. All candidates must be local to Los Angeles. This is not an entry level job; applicants must have previous experience being an Executive Assistant supporting a C-Level Executive or other High-Level Executive. This is not a creative role; it is perfect for someone interested in the Business side of Entertainment, who enjoys being a Career Executive Assistant.

Duties included but are not limited to:

• Calendar management, booking reservations, scheduling meetings, and other functions/gatherings
• Booking travel, hotels, transportation, and preparing detailed itineraries
• Answering phones, screening calls, updating phone logs, and transferring calls
• Preparing communications, sending and responding to emails
• Reviewing invoices, statements, receipts, preparing expense reports, scanning, filing, and other administrative office duties to support the Executive's office and staff
• Sourcing / vetting vendors, caterers and other contractors
• Assisting with meetings and event planning
• Interacting with Company Executives, other employees, guests, business associates, and vendors
• Special projects, and other duties as needed

Skills and Requirements:

• Bachelor's degree is highly preferred
• Must have a minimum of 5 years+ experience as an Executive Assistant to a C-Level Executive or other high-level Executive
• MAC / MS Office: Word, Excel, PowerPoint, Outlook, Google, Zoom, and project management software
• Tech savvy and able to learn new software with ease
• Positive attitude and calm under pressure
• Polished, professional, proactive, and able to hold sensitive information with confidentiality
• Experience with complex domestic international travel booking
• Able to anticipate needs
• Detail oriented, accurate, proactive, and resourceful
• Stable work history with excellent references
• Valid Driver license, car insurance and a reliable car

SALARY: $35.00/hour to $40.00/hour DOE + benefits

Jobcode: Reference SBJ-36kjvx-18-97-9-169-42 in your application.