Vault Coordinator

Job Description

Company: Company 3
Position: Vault Coordinator
Location: Santa Monica, CA
Hours of Operation: 3:00pm - 11:00pm PST (some weekends)
*Pay Range: $18.00 - $19.00 USD hourly

The Vault Coordinator is a part of Company 3's Facility Team and is driven by a commitment to providing exceptional customer service and savvy hospitality. This role is responsible for providing general support including continuous monitoring of studio supplies, media logistics, and overall support to studio operations. This role also provides administrative and logistic support to the department.

MAIN DUTIES:
The Vault Coordinator will be responsible for duties in the areas of Shipping & Receiving and Vault maintenance, as well as general duties as listed below:
Receiving
• Dispatch couriers to pick up physical media, documents, and supplies as requested
• Take responsibility for secure receipt of all incoming shipments and provide signature as proof
• Accurately match shippers to goods received
• Promptly notify account representatives of the receipt of incoming media
• Perform virus scan of incoming hard drives
• Asses elements received for damage or missing items
• Oversee distribution of incoming mail/packages to staff

Vault
• Accurately log metadata of incoming physical media into the inventory system and barcode elements upon receipt
• Shelve, re-shelve, shift, and re-pack media including, but not limited to film, video tape, and hard drives
• Guarantee accurate tracking and shelf location of all in-house physical media
• Locate elements for clients, staff, and other Deluxe business units
• Securely pull physical media in a timely manner for production use and return elements to vault storage when their use is complete
• Maintain individual areas of responsibility
• Responsible for condition of camera equipment and compiling shoot kits for shoots

Shipping
• Responsible for the security of all outgoing media
• Pull elements for delivery and arrange for dispatch of couriers or overnight shipments with preferred vendors
• Perform quality control check on Deluxe-made labels created by other departments
• Coordinate and process both local and international deliveries/shipments
• Coordinate DCP output and deliveries with DTDC and Data

General
• Compose articulate, accurate, and timely e-mail correspondences
• Answer phones and contact staff and clients concerning receipt, vaulting, and shipment of elements
• Maintain a tidy and organized workspace
• Some physical labor required
• Other duties as assigned

WHAT YOU BRING:
The ideal candidate will bring a strong understanding of both service and hospitality and will have the ability to anticipate needs and shift priorities in a fast-paced, high-stakes environment. They will be a self-starter with exceptional interpersonal skills, be adaptable and have acute attention to detail. Additional desired skills include:
• Must be available to work flexible hours (late nights and weekends; holidays as needed)
• Excellent judgment and discretion; ability to maintain polished and mature demeanor while servicing VIP clients.
• Ability to listen, communicate well, and make connections detail oriented.
• Problem-solving skills, good communication and interpersonal skills, and a great team player.

Jobcode: Reference SBJ-dyne20-216-73-216-37-42 in your application.