Business Coordinator

Job Description

Your New Role…

The Business Coordinator will primarily focus on providing comprehensive business administrative and operational support to their client group(s). Position acts as a business adviser for clients, ensuring the most prudent and efficient use of resources. This position provides a full range of administrative support to the client managers and staff including, but not limited to: reviewing and approving expense reports and timesheets, processing and tracking invoice payments and creating vendor accounts/maintaining vendor communications. The business coordinator is also responsible for taking the lead on the employee onboarding process and advising staff on corporate policies as well as being the key resource for client questions. The successful individual must be proactive and able to prioritize the ever-changing demands of a fluid production environment. May work with and/or support high profile talent, as required. The individual must be able to work well independently as well as part of the Business Administration team.

Your Role Accountabilities…
• Individual must be proactive and able to prioritize while juggling ever-changing needs and a demanding production environment. Assist clients in establishing Concur and AMEX accounts, provide first-level approval for expense reports, and serve as a subject matter expert on expense training and travel policy. Submit expense reports for senior level employees, if required. Process payments and set up new vendor accounts in company invoicing system. Process and manage department purchasing and meeting cards, if applicable. Maintain clear communication with vendors.
• Schedule department meetings and conference room requests. Handle calendar for senior level employees, if needed. Procure and maintain record of office supplies, including computers, mobile equipment and accessories and cameras. Assist anchor talent, if required. Work discreetly with talent and outside visitors/guests. Manage staff schedules, time absence and timesheet approvals, if needed. Assist with catering orders. Coordinate desk and office moves for client group(s) with Facilities and IT as required. Communicate with Facilities, Security and IT to resolve staff concerns and requests.
• Prep workstation/office for new hires. Coordinate training schedule with hiring manager and anticipate needs regarding equipment, desk supplies, communication, etc. Provide introduction to bureau policies and train new staff on system applications and procedures as needed.

Qualifications & Experience…
• BA preferred, or equivalent experience.
• 3+ years of strong business operations and administrative experience.
• Proficiency in Microsoft Office programs.
• Experience in media, news, and/or entertainment industry preferred.
• Technology savvy.
• Strong organizational skills and attention to detail.
• Demonstrated ability to multi-task and manage priorities in a fast-paced and ever-changing environment.
• Ablility to work both independently and collaboratively with BA colleagues, key partners and clients.
• Excellent oral and written communication skills.
• Excellent client service, discretion and time management skills.
• Must thrive in a fast-paced environment and be able to manage many projects/tasks at once with ease and poise.
• Must be willing to be on-call on a 24x7 basis, reachable by phone

How We Get Things Done…

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

The Legal Bits…

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-rj12oe-18-223-125-219-42 in your application.