Executive Assistant

Job Description

Executive Assistant (Temporary)

Cineverse is a global streaming technology and entertainment company with one of the world's largest portfolios of owned and operated streaming channels, all powered by its advanced, proprietary technology platform. Cineverse currently features enthusiast brands for subscription video on demand (SVOD), advertising-based video on demand (AVOD) and free, ad-supported streaming television (FAST) channels. Cineverse entertains consumers around the globe by providing premium feature film and television series, enthusiast streaming channels and technology services to some of the world's largest media, retail and technology companies. For more information, please visit www.cineverse.com.

NOTE: Cineverse is currently a 100% work-from-home company. While we may return to an office environment in the future, we do not have plans to return to an office setting at this time. When we return to an office environment, the incumbent may be required to work from the office on a part or full-time basis, as needed. We are committed to providing a safe work environment for all employees.

The Executive Assistant will provide C-level administrative support to assigned executives through managing and maintaining calendars, screening calls, booking travel, coordinating speaking engagements, expense reports, composing PowerPoint presentations and other duties as they arise. Must have the ability to prioritize and organize the executives' schedules accordingly. The candidate should be a strong communicator, with excellent organizational skills, and high attention to detail. In addition, the candidate works well under pressure, easily adapts to shifting needs, can maintain confidentiality, identifies, and resolves problems in a timely manner and develops alternative solutions.

Essential Functions
• Managing, scheduling, and maintaining heavy daily calendars including meetings, conference calls, appointments, and interaction with internal and external contacts via phone (Zoom) and email.
• Provide support to members of the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently.
• Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow.
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Serve as the initial point of communication for all internal and external requests that come across the executives' desks.
• Plan and orchestrate work to ensure the senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.
• Draft and edit information for internal and external communication on behalf of the executives –such as presentations and reports.
• Collect receipts and invoices and prepare high volume of complex expense reports on Concur.
• Compile and distribute agendas, documents, or presentation materials as needed for both internal and external meetings.
• Coordinate / liaison between the various departments within the company including internationally and follow up as needed.
• Manage, coordinate, and arrange senior executives' travel and travel-related activities, including hotel booking, transportation, and meal coordination according to company policy.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with third parties.
• Organize team communications and plan events, both internally and offsite.
• Take notes during certain meetings.
• Perform special projects as assigned.

Essential Qualifications/Competencies
• Ideal candidate will have previous experience supporting C-Level executives and/or Presidents.
• At least 3 to 5 years' prior experience.
• Must be professional, courteous, and diplomatic with internal and external staff
• Exceptional skills utilizing Microsoft-based software: Outlook, Word, Excel, PowerPoint
• Must have experience doing complex expense reports for busy executives, experience with Concur preferred
• Must have the ability to work with confidential information
• Strong written and verbal communication skills as well as meticulous attention to detail
• Desire to work in a fast paced, evolving and dynamic business
• Ability to work on multiple projects simultaneously and in a cross functional environment
• Works well under pressure while having excellent interpersonal communication skills with all levels of staff. Team-player & collaborative.
• Self-starter with a can-do positive attitude and ''roll up your sleeves'' mentality
• Passion for film, television, & the evolving digital entertainment space a plus
• Bachelor's degree preferred or equivalent work experience
• Proficient with Zoom/Teams functions

Cineverse is an Equal Opportunity Employer and does not tolerate or promote discrimination or harassment of any kind. Cineverse does not discriminate on the basis of race, color, religion, sex, gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by local, state, or federal laws. All employment decisions are made on the basis of qualifications, merit, and business need.

Jobcode: Reference SBJ-r7wwo9-98-84-18-52-42 in your application.