Full Time Job

Administrative Assistant / Department Coordinator, CTD Digital

CBS Interactive

New York, NY 12-03-2020
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description


Division Overview:

The CBS Television Distribution Digital (CTD) group at CBS Interactive creates digital / video focused desktop, mobile, and app experiences, managing digital and social for first-run television syndication brands including Star Trek, Dabl, Entertainment Tonight and ETLive, Inside Edition, Rachael Ray, The Doctors, and The Drew Barrymore Show.

Role Details:
Our CTD team is seeking a top-notch Administrative Assistant / Department Coordinator to join our growing team. We are looking for a candidate with demonstrated professionalism, a true desire to be the ''right hand'' person, and develop a professional partnership with a dynamic senior team. High energy and flexibility as well as balance, confidence and the ability to interface with all clients, senior leaders and co-workers in a professional, approachable, and positive manner are a must. The ideal candidate is resourceful, dynamic, insightful and forward thinking. This role will support two (2) executives and also be a cross division resource.

Your Day-to-Day:
• Manage and maintain executives' calendars, schedules, expense reports, and travel
• Screen incoming calls, correspondence, interoffice materials - determine the priority and respond appropriately
• Coordinate executive communications, including taking calls, responding to emails and interfacing with stakeholders
• Make appropriate, informed decisions regarding Executive's available time
• Track, follow, and make recommendations as needed regarding appropriate action, follow up, and due dates
• Coordinate high level meetings and offsite events including but not limited to scheduling, agenda creation, logistics, space plans, and catering
• Conduct research on specialized topics as required - help with different projects across the CTD portfolio of brands
• Provide cross division functional support to multiple brands and stakeholders as needed
• Additional other duties as assigned


What you bring to the team:

You have -
• 2+ years administrative experience supporting senior level staff
• Collaborative work style, clear communication skills, and analytical abilities
• High degree of personal initiative and ability to uphold a strict level of confidentiality
• Exceptional interpersonal skills - friendly and professional demeanor
• Superior organization / multitasking skills and excellent attention to detail - able to manage multiple tasks and short deadlines
• Proven experience in working in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient
• Expert level communication skills both written and verbal
• Demonstrated ability to exercise a degree of discretion / judgment with confidential info and be comfortable dealing with a large range of internal and external stakeholders at all levels

You might also have -
• Associates degree degree in business / economics, marketing, media, or related fields or equivalent training / experience
• Interest in media, entertainment, content, technology and other related areas
• Strong skills in Microsoft Office (Word, Excel, Power Point) and Google Suite (Sheets, Drive, Slides, Docs, Forms), and other specialized computer programs

FUNCTION: Administration

Company Profile
CBS Interactive

CBS Interactive is the premier online content network for information and online operations of ViacomCBS as well as some of the top native digital brands in the entertainment industry.