Administrative Assistant

Job Description

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol's generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world's leading Music Company.

Capitol Music Group is hiring for an Administrative Assistant to the SVP, Marketing, located in Los Angeles. The ideal candidate will have experience supporting an SVP level or higher and have great judgment with discretion and confidentiality.

The ideal candidate will have Music or Entertainment experience and have experience supporting a high-level executive with discretion and confidentiality. Must be very efficient and highly attuned to the smallest of details. Multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A ''can-do'' attitude is essential. Prior marketing and/or administrative experience in a professional environment is ideal.

How you'll CREATE:
• Provide administrative and operational support.
• Manage complex and fluctuating schedules, including scheduling meetings, coordinating calls – both domestic and international, prioritizing calendars and follow up
• Process travel & entertainment expenses
• Coordinate and book complex and frequent travel; prepare itineraries.
• Coordinate incoming meeting requests and prioritize.
• Track press releases, coordinate announcement scheduling and compile press clipping reports.
• Manage project deadlines, including keeping organized status reports.
• Assist with organizing meetings and event planning.

Bring your VIBE:
• At least one (1) year with relevant experience working an administrative or similar role
• Bachelor's degree in Public Relations, Communications or relevant field
• Experience booking flight travel and processing expense reports
• Previous experience working with a music label or public relation firm, preferred
• Ability to interact comfortably and effectively with employees of our company at all levels
• Must be highly organized and forward-thinking

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Company Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

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Job Category:
Administrative

Salary Range:
$45,017 - $55,150

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-re06j8-18-117-102-235-42 in your application.