Booking Specialist

Job Description

Who we are

Creative Artists Agency (CAA), is the world's leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

CAA is seeking a smart, motivated, quick-thinking, and resourceful person to serve as executive assistant to an agent in the Music Touring Department. This individual should be flexible, highly organized and have the ability to manage multiple priorities in a fast-paced environment.

Responsibilities
• Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports
• Process incoming offers; issue, process, and track contracts; accurately update spreadsheets with current ticket count information; settle shows in CAA's system
• Serve as point of contact for clients, agents/executives, and other industry connections
• Anticipate agents' needs; proactively provide support and resources to ensure success
• Other various projects and tasks as needed
• Uphold a strict level of confidentiality at all times
• Maintain working knowledge of the music industry and best practices

Qualifications
• 3+ years providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus
• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities
• Exceptional interpersonal, verbal, and written communication skills
• Deep understanding of the importance of maintaining a high level of discretion and confidentiality
• Strong follow-through and attention to detail
• Excellent Word, Excel, PowerPoint, and Outlook skills
• Service oriented with a strong desire to pitch in to help team members
• Excellent judgment with respect to representing CAA to buyers, business world, etc.
• BA/BS from an accredited University or College preferred

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

Jobcode: Reference SBJ-gm86mm-3-133-160-156-42 in your application.