Executive Assistant

Job Description

Company Overview

Creative Artists Agency (CAA) is the world's leading full-service entertainment, media and sports agency. The Company represents many of the most successful professionals working in television, film, music, sports, theatre, video games and digital content. CAA also provides a range of strategic and marketing consulting services to corporate clients.
Organizational Support
• Undertakes special assignments/projects on a wide variety of issues as requested by the CFO and VP of Operations
• Help with the designing and producing of complex documents, reports and presentation, including the Monthly Finance and Accounting Full-Staff meeting materials
• Partner in coordinating and communicating the agenda for cross functional senior management meetings
• Prepare meeting notes of the weekly Finance and Accounting Senior Leadership Staff meeting and designate follow-ups on assigned action items
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
• Prioritize conflicting organizational needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures

Executive Administrative Support
• Assists the CFO and VP of Operations with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
• Coordinates Finance and Audit Committee meetings, among other high-level meetings with key internal and external stakeholders, while maintaining confidential files and contact information

Qualifications
• Proficiency in Windows, including MS Outlook, MS Word, EXCEL and PowerPoint
• Ability to work independently and with professional discretion
• Excellent writing, editing, grammatical and organizational
• Exceptional organizational skills and impeccable attention to detail
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff and external partners
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information

Project Examples
• Digital Redbooking
• On-going Finance Townhalls
• Corporate Leadership Meetings
• Compensation Process Management
• Acquisition Integration

Compensation: The annual base salary for this position is in the range of $100,000- $120,000.

Ultimately, the salary may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

Jobcode: Reference SBJ-g4mzoq-3-136-154-103-42 in your application.