Office and Administrative Manager

Job Description

About BuzzFeed, Inc.

BuzzFeed, Inc. (Ticker: BZFD) is home to the best of the internet. Across food, news, pop culture and commerce, our brands drive conversation and inspire what audiences watch, read, buy, and obsess over next. Born on the internet in 2006, BuzzFeed, Inc. is committed to making it better: providing trusted, quality, brand-safe news and entertainment to hundreds of millions of people; making content on the internet more inclusive, empathetic, and creative; and inspiring our audience to live better lives. We'll continue to recruit the best founders and creators to join us in this mission, with more additions like Complex Networks and HuffPost to come.

HuffPost is a subsidiary of BuzzFeed, Inc.

As part of our esteemed news organisation, HuffPost is a leading source of award-winning news and commentary for the most diverse and connected generation ever- with reporting spanning across politics, lifestyle, entertainment and more. HuffPost believes in putting people before power and telling the stories that too often go unheard, from the voices that matter.

Complex Networks is a subsidiary of BuzzFeed, Inc.

Complex Networks is a global youth entertainment network spanning major pop culture categories including streetwear and style, food, music, sneakers and sports. Complex Networks is diversified around three pillars: advertising, e-commerce, and content where it creates and distributes original programming for Gen Z and Millennial audiences through premium distributors such as Netflix, Hulu, Turner, Corus, Facebook, Snap, YouTube, Roku and more. Additionally, Complex Networks generates revenue through many main businesses, including branded content and advertising, licencing, events, e-commerce, and agency consulting services.

The Role

BuzzFeed UK is looking for a collaborative, dedicated Office and Administrative Manager to work out of our London office. Reporting to BuzzFeed's EVP of Workplace (Los Angeles) and dotted line to the UK Exec Dir of Content, you will be the local conduit for all internal office services and security, and partner with international team members to ensure Admin information, process and programmes are streamlined between local office and admin departments and global Admin groups.

You Will

Cross Functional
• Provide administrative assistance to executive team members and management in the form of travel bookings, expense submittals and diary coordination.
• Provide end-to-end ownership of major operational projects across business and content functions, including framework development, project management and data analysis
• Collaborate with Content and Production across certain video productions, providing C19 and other logistical support
Office Services/Facilities/Security
• Manage the facility regarding coordinating maintenance and services and work with the Landlord on an as-directed basis
• Ensure that the facilities follow strict security processes and compliance standards, including remaining up-to-date with local legislation and mandates, C19 restrictions and support schemes.
• Manage planning of all in-office event calendars
• Oversee all vendor relationships regarding Office Services / Facilities / Security.
• Manage deliveries and receipt of all incoming mail and packages
• Handle guest registration and security access needs
• Secure real estate, manage floor planning and moves/adds
• Manage local cleaners vendor and overall office tidiness

Event Coordination
• Collaborate with your partners including PR, Sales, Marketing, HR, News and Business to coordinate events. This will include working with vendors on all aspects of event fulfilment.
• Champion and lead local Culture Club initiative including event ownership, encouraging the BuzzFeed culture virtually and physically, creating and updating mental-health and wellbeing resources for BuzzFeed UK.

People/HR
• Work with the UK HR Business Partner and local leaders to manage local employee onboarding and supporting International Benefits, Learning & Development.
• Promote and ensure compliance with local legislation, policies, and protocols
• Oversee the onboarding, in partnership with US-based Learning team, of new team members including BuzzFeed UK Office Induction, creation of welcome packages, BuzzFeed 101 induction, collecting relevant personal information
• Ensure the office is a place our people want to be! Keeping the snacks replenished and the tunes going. And being the warm welcome to all employees, new joiners and our occasional visitors

Finance and Accounting
• Manage the local Office Services / Facilities budgets and follow reporting by international partners
• Process Office Services-related invoices in Concur promptly on a monthly basis.
• Communicate and collaborate with BuzzFeed HQ on budgetary, finance and expense related matters
• Partner with Accounting on Concur Expenses and Invoices queries in accordance to our procedures to ensure accuracy
• Develop an understanding of the corporate T&E policy to ensure adherence of expense management and vendor invoice management related to office services needs.

You Have
• 3+ years of experience in a similar administrative role
• The ability to come into our London Bridge office 5 days a week

Bonus!
• Train or accreditation in First Aid, Fire Safety or related Health & Safety categories
• Experience using Concur for Travel and Expenses
• Experience using the Google Suite and Slack

In return we offer:

🏡 Monthly WFH stipend

💆🏼 ♀️ Monthly Self-Care days (on top of your annual leave allowance)

📈 Equity in BuzzFeed Inc.

🏝 25 days holiday (plus bank holidays)

🥳 Your birthday off

You can expect:
• A supportive, inclusive atmosphere on a team that values your contributions
• Opportunities for personal and professional growth through work experience, offerings from our in-house Learning @ BuzzFeed team, our Employee Resource Groups, and more
• An attractive and equitable compensation package, including salary and stock options.
• A generous benefits program featuring paid time off, unlimited sick time, comprehensive medical benefits, a family leave policy, access to mental health platforms, retirement plans, gym and wellness discounts, and much more.

Jobcode: Reference SBJ-r7011q-18-188-20-56-42 in your application.