Assistant to the Executive Producer and SVP, Live

Job Description

Job Title: Assistant to the Executive Producer and SVP, Live

Reporting To: Executive Producer and SVP, Live

Location: Hybrid and Based in NY – In office at least three days a week (Tuesday, Wednesday & Thursday) – Monday and Friday in office as needed

Pay: This role is non-exempt and will pay between $24.03 - $26.44 an hour

Position Overview

The Assistant will provide comprehensive administrative and creative support to the Executive Producer and SVP, Live. This role serves as a central hub across live theatre and film projects, acting as a key liaison with internal departments, external partners, and high-level creative talent. The ideal candidate is highly organized, detail-oriented, discreet, and passionate about both theatre and film development.

Key Responsibilities:

Administrative & Executive Support

• Manage heavy calendar scheduling and meeting coordination across multiple time zones
• Answer and direct a high volume of phone calls with professionalism and discretion
• Organize and distribute Zoom links, conference lines, and meeting materials
• Take detailed notes during meetings and calls, and circulate follow-ups as needed
• Arrange domestic and international travel
• Arrange tickets to shows, industry events, and screenings
• Serve as first point of contact for producers, talent, executives, and industry partners
• Interface with writers, directors, talent, agents, and managers with utmost professionalism
• Handle a high volume of daily transactions and cross-departmental coordination

Development & Creative Support (Film and Theatre)

• Read and review scripts, outlines, decks, and other project materials; provide clear, concise coverage and feedback
• Participate in the evaluation of submissions on behalf of the department
• Track up-and-coming writers, directors, and talent; identify new specs, pitches, and fresh perspectives on existing IP
• Assist in any needs that arise for post-production and roll out to release.
• Assist with prep and production for theatre developmental workshops
• Attend developmental readings, workshops, and industry presentations as needed
• Organize and secure approvals for marketing and publicity materials for film and live theatre projects

Record Keeping & Systems Management

• Maintain and update submission databases (Airtable or similar systems)
• Create and maintain tracking calendars for Broadway, Off-Broadway, London, and other live theatre productions
• Maintain calendar of live productions, workshops, and developmental milestones
• Reconcile and track monthly department expenses via Expensify, including reimbursements
• Oversee general record keeping and departmental documentation

Research & Special Projects

• Conduct research and compile information for development, production, and strategic initiatives
• Assist with special projects related to departmental growth and expansion
• Interface with internal departments and external organizations including theatre groups and production partners
• Support additional responsibilities as assigned in alignment with the evolving needs of the department

Qualifications

• Strong interest in film and live theatre development
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Ability to practice discretion and good judgment on an ongoing basis. A commitment to confidentiality is paramount.
• Ability to make sound decisions efficiently and effectively using practical approaches
• Outstanding time management and multi-tasking skills
• Excellent written and verbal communication skills
• Professional demeanor when interacting with high-profile talent and executives
• Script coverage experience preferred
• Proficiency in Microsoft Office, Google Workspace, Airtable (or similar database tools), and expense tracking systems

Jobcode: Reference SBJ-pkmb00-216-73-217-49-42 in your application.