Executive Assistant, Marketing Strategy

Job Description

Who are we: A professional basketball team and state-of-the-art arena/entertainment venue that specializes in creating memorable experiences for each guest we interact with. Some of our favorite things are live sports, concerts, comedy shows, family shows, and most any other world-class event you can think of, and we're looking for someone who shares the same interests. We live for the fast pace world of sports & live entertainment, and as such, we work hard, run fast, execute flawlessly, and party it up when it all comes together. Lastly, we strive to deliver wonderful experiences that create lasting memories, and we prefer to surround ourselves with those who are the best at what they do.

Who are you: An enthusiastic lover of sports, live entertainment, and people. You have true passion for engaging in meaningful interactions and creating memorable experiences for all guests. You strive to be helpful, engaging, and knowledgeable of all things Atlanta Hawks and State Farm Arena. You enjoy being a part of an exciting and dynamic group, and you're committed to continuously enhancing the productivity and effectiveness of your team. Lastly, you enjoy working hard and celebrating hard, and you'd be shocked if guests weren't positively impacted by their interactions with you.

Job Summary:
The Executive Assistant will be one of the main points of contact for the office of the Chief Marketing Officer of the Atlanta Hawks & State Farm Arena. Reporting directly to the CMO, this position will be responsible for answering questions in person and by phone, directing calls in a prompt, decisive, and courteous manner, exhibiting solid business acumen, using good judgment, and providing excellent customer service to both internal and external clients. In addition, this position is expected to have the writing skills & wherewithal to think creatively about strategic communications (internal, executive level, and media-wise). This position will also provide significant administrative support including communication, calendar and schedule maintenance, relationship building, record/database keeping, data entry, and updates, arranging travel, planning team meetings/gatherings, and more. Ability to work independently, keep the overall marketing department organized and on track, and remain focused and attentive.

Duties and Responsibilities:
• Provide sophisticated calendar management for the leader. Prioritize inquiries and requests while troubleshooting conflicts; make aligned judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the leader's ability to effectively lead the department and organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with internal and external parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the leader, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the leader's style and organization.
• Work closely with the leader to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a 'barometer,' having a sense of the issues taking place in the organization and keeping the leader updated. Anticipate leader's needs in advance of meetings, conferences, etc.
• Coordinate and assist with all staff meetings, department outings, retreats and events as needed.
• Invest in building long-lasting relationships both externally and internally while following up on contacts made by the leader to cultivate ongoing relationships.
• Read relevant articles, blogs and trade publications, to gain a better understanding of the industry and organization. Plus for knowledge of pop culture and current events as it pertains to our target audiences.
• Record meeting discussions and send recaps in a timely manner.
• Other duties and projects as assigned in support of the broader marketing department.

QUALIFICATIONS:
• Must have a Bachelor's degree or higher
• Minimum (6) years of experience providing comprehensive support to senior-level executives required; additional years of experience are a plus
• Ability to think creatively, while still being business minded and focused
• Strong computer skills with heavy experience using Mac & Microsoft Office products such as Outlook, Word, PowerPoint, Keynote, and Excel; database management is a plus
• Excellent verbal and written communication skills including grammatical, editing, and proofreading skills
• Ability to work with internal and external clients with a positive attitude, while getting tasks completed in a swift and quality manner
• Strong, proven organizational skills and impeccable attention to detail are required
• Basic understanding of accounting principles and procedures
• Effective at managing tasks independently
• Maintain a high level of integrity and have a strong sense of discretion and confidentiality
• Experienced in standard office procedures, policies and sense of decorum
• Ability to help foster and nurture a positive & collaborative work culture
• A high degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and partners.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to switch gears at a moment's notice.

Work Environment
• Thrive in an intense, do-it-yourself, start-up environment.
• Occasional need to work various event days which may require some nights and weekends as needed
• Ability to work well within a cross-functional team environment and diverse communities.
• This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in the evolution of a highly respected organization.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Jobcode: Reference SBJ-r72y06-18-117-73-214-42 in your application.