Full Time Job

Assistant Contract Administrator, Comedy & Music Touring


Los Angeles, CA 03-01-2023
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
With a cultural ethos of innovation, creativity, collaboration, commitment, diversity, and inclusion, we empower our clients with the tools, resources, relationships, and opportunities that enable them to build their careers and brands across all media platforms. Furthermore, we empower all employees, at every stage, to leverage their talent and potential for the benefit of our clients, the agency, and their own personal growth.

What We Are Looking For

We are seeking a Contract Administrator to work within our Contracts department, specifically supporting Music and Comedy Touring.

• Issue contracts and supporting documents to promoter companies and venues
• Maintain database of contract information in booking system, including incoming contracts, supporting documents, and payments as negotiated by APA for Music and Comedy Touring departments
• Communicate with agents and client representatives regarding status of contracts, deposits, settlements, and client payments/invoices while understanding the importance of confidentiality and professionalism
• Provide clerical assistance to department as needed
• Accounts payable: process client checks/wires and prepare payments
• Accounts receivable: commission collections, generating invoices and settlements, following up on outstanding payments

Skills And Qualifications
• Strong organizational skills: impeccable ability to multi-task and prioritize work to meet deadlines
• Strong attention to detail: resourceful, proactive, reliable, trustworthy, and assertive
• Impeccable follow-through: the ability to initiate projects, develop timelines, and meet deadlines
• Ability to maintain discretion and a high level of confidentiality
• Excellent interpersonal communication skills with colleagues, promoters, and vendors
• Interest in entertainment industry

Education And Experience
• 1-2 years of professional experience in the entertainment industry preferred
• Prior experience with live music and/or comedy for venue, promoter, and/or artist preferred
• Proficiency in Microsoft Office and Google Workspace
• Proficiency in Opus is a plus

Perks and Benefits

In addition to the base compensation for this role, APA proudly offers many additional benefits to employees, including (but not limited to):
• Comprehensive company sponsored health and wellness benefits, including medical, dental, vision, fertility and family planning services, chiropractic and acupuncture care, and life and AD&D coverage
• 401(k) plan with company sponsored quarterly financial planning meetings
• Robust paid time off, including sick leave, discretionary time off, 12 paid company holidays and a two-week paid holiday at the end of the year
• Employee engagement: lunch & learns, company-wide day of service, employee resource groups (e.g. Women's Empowerment), intramural sports leagues, themed holiday activities (e.g. office-wide trick-or-treating, annual company holiday party, baking competition)

APA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Jobcode: Reference SBJ-g61yv8-44-200-171-156-42 in your application.