Finance Assistant

Job Description

PRINCIPAL RESPONSIBILITIES:

The Finance Assistant is responsible for providing support to the Finance Manager and assists with accounts payable functions and other financial and business analysis duties.

PRINCIPAL DUTIES:

• Review all incoming purchase orders for appropriate signatures and budget allocation.
• Perform data entry of invoices, credit memos, manual payments and journal entries.
• Create and distribute ACH payment coversheets.
• Process ACH/check disbursements.
• Check budget availability and process payments.
• Administration of vendor account set-ups.
• Mail distribution (including routing of incoming mail to employees as well as outgoing Finance mail).
• Filing of check payments, ACH payments, wire payments, cleared checks, W-9s and journal entries.
• Handle incoming vendor and staff inquiries as well as requests to vendors for invoices, W-9s and other information.
• Administration of the weekly check run (creation of check batch, cutting of checks, matching checks to invoices, distribution, etc.).
• Assist as needed with petty cash counts and credit card processing.
• Assist other Finance team members as needed.
• Perform other duties and responsibilities as assigned.

EXPERIENCE/SKILLS REQUIRED:

· High school diploma required; Some college and basics accounting knowledge preferred.

· Minimum one year general office experience including light bookkeeping.

· General accounting knowledge highly dersirable.

· Exceptionally detail-oriented with the proven ability to handle numerous tasks with appropriate follow-up and reporting activities while not losing sight of the big picture.

· Ability to work independently while being an integral member of a high-functioning team.

· Proven project management skills with the ability to take a project from conception through completion with minimal supervision.

· Excellent oral and written communication skills with the ability to convey complex concepts and procedures in simplistic terms.

· Strong time management, organizational and multi-tasking skills.

· Strong diplomacy skills and professionalism are mandatory; this includes the ability to maintain complete confidentiality and discretion at all times.

· Excellent computer skills with strong knowledge of Microsoft Word, Excel and PowerPoint in a MAC environment.

· Possess a positive and professional attitude with internal and external stakeholders..

· Ability to work calmly under pressure.

· Personal integrity with the ability to inspire confidence and trust.

SUPERVISION:

The Finance Assistant performs all duties and responsibilities under the guidance and supervision of the Finance Manager.

Jobcode: Reference SBJ-d5zvve-18-119-130-218-42 in your application.