Executive Assistant, Music

Job Description

Meet Amp, Amazon's new live radio app. Amp infuses what listeners love about radio with what's made possible by today's technology. Amp allows anyone to host their own live radio show by playing hot tunes and taking call-ins using a mobile device, simple tools, and a licensed catalog of tens of millions of songs. Imagine working at a Fortune-500 company with the atmosphere of a start-up building a cutting-edge consumer-facing product where your ideas have the potential to reach millions.

We help our customers discover up-and-coming live radio creators, while also having access to their favorite music and podcasts. We build systems that are distributed around the world, spanning our music apps, web player, and voice-forward experiences on mobile and Amazon Echo devices, powered by Alexa. Amp supports our mission of delivering audio entertainment in new and exciting ways that listeners love.

The Amp team seeks a dedicated, self-driven Executive Assistant with effective communication skills to support its Vice President. This role requires outstanding planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. The Executive Assistant acts as a seamless extension of the Vice President, and a partner to Finance, HR, and Recruiting teams. In addition, you will lead another EA within the Amp Team, as well as partner with Amazon Music's existing EA team to offer comprehensive support for a highly-distributed global organization. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative. Humor, composure, and the ability to foster a fun and positive team environment is a must, as is flexibility and a willingness to turn on a dime as priorities shift. The successful candidate will understand business priorities, proactively anticipate needs, and drive improvements that build capacity for the leadership team. Completing complex tasks quickly with little to no guidance, reacting with appropriate urgency to situations that require quick turnaround, and taking effective action without having to know the whole picture is key to success.

Key job responsibilities
• Thoughtfully manage complex calendars and scheduling for teams in multiple locations and time zones
• Coordinate complex domestic and international travel itineraries with seamless logistics
• Manage expense report coordination and submission
• Track and help drive completion of key deliverables and follow up on outstanding items
• Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
• Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, music industry professionals such as labels and artist management
• Organize, execute, and assist with team activities (staff meeting agendas, all hands, fireside chats, off-sites, and other team events)
• Champion and expand creative team traditions and activities that support a strong team culture. Have fun at work and help others do the same!
• Partner closely with the VP and leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
• Space management, including strategic growth, moves, and reconfigurations

BASIC QUALIFICATIONS
• 5+ years of experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Experience with Microsoft Office Products
• Proficiency in Microsoft Office products

PREFERRED QUALIFICATIONS
• Experience as an executive assistant
• Experience with executive level calendar management
• Experience with domestic and/or international travel coordination
• Effective analytical skills and demonstrated ability to improve process and efficiency
• Effective organizational, problem solving, communication and interpersonal skills
• Ability to quickly learn organizational structure and team objectives
• Team oriented philosophy and a commitment to supporting and developing others
• Demonstrated passion and enthusiasm for customer experience and Amazon's vision
• Highly motivated, organized individual able to deliver results with minimal supervision in a sometimes-ambiguous environment
• Music/entertainment industry experience
• BA/BS Degree

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $59,400/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. Applicants should apply via our internal or external career site.

Jobcode: Reference SBJ-g4eojq-3-16-15-149-42 in your application.