Payroll Specialist

Job Description

Company Information

Job Summary
The Payroll Specialist is responsible for multi-state payroll processing and maintaining employee records through the Ultimate Software Payroll System.
Essential Functions
• Payroll Processing:
• Completes payroll processing including, Payroll Open, Payroll Imports, Payroll Balancing, Payroll Entries, Payroll Calculation, Payroll Close and Post Payroll Processes.
• Validates pre and post payroll processes in accordance to departmental internal controls and standards and in compliance with local, state, and federal tax laws
• Completes payroll transmissions accurately and on time. Prompt correction of errors. Weekly, bi-weekly, and Semi-monthly processing.
• Processes wages for employee terminations and new hires according to state regulation and company procedures
• Processes manual checks as necessary. Calculates and processes special payments (i.e., retro, bonuses, commissions, fringe benefits, qualified/non-qualified moving expenses and supplemental pay)
• Responsible for the manual transmission of bank files to banking institutions and validation of accurate and timely receipt
• Audits:
• Participates in internal and external payroll audits
• Prepares and reviews post payroll reports and distributes to finance divisions
• Through quality assurance, identifies and correct out of balance conditions
• Prepares periodic companywide payroll reconciliations e. Validates the accuracy of garnishment withholdings
• Customer Service:
• Responds to questions from employees, management, and government agencies. Maintains applicable compliance knowledge by reviewing and studying professional publications
• Develops and maintains close relationships and great communication with human resource representatives.
• System Support:
• Manages open tickets/cases with payroll vendor for production issues and process improvements.
• Interprets and translates Union Collective Bargaining Agreements and sets up pay requirements in applicable systems.
• Responsible for the exporting of hours from multiple time and labor systems.
• Other Tasks:
• Collaborates with a team environment to meet all departmental goals and deadlines
• Responsible for completing quarter end and year end payroll processes and tasks
• Responsible for creating accurate and timely funding communications sent to various finance groups.
• Other duties as assigned.
Required Qualifications
• High School Diploma or its equivalency
• 2-4 years Related payroll experience
• Payroll experience in a large and highly matrixed organization is preferred.
• Proficiency with Microsoft Office products (Outlook, Excel, Word); ability to learn new business systems; and familiarity with internet research
• Must have comprehensive knowledge of Human Resources and Payroll practices and procedures
• Ability to effectively communicate with technical and non-technical users
• Must have strong knowledge of reporting tools (ie: Business Intelligence)
• Ability to evaluate, analyze, and problem solve.
• Comprehensive knowledge and experience with Ultimate Software and ABI systems is preferred
Pay Scale: $32.18 - $33.79

Jobcode: Reference SBJ-k22b14-216-73-216-255-42 in your application.