Marketing Coordinator - Promowest

Job Description

Company Information

A Brief Overview
This Festival Administrative Assistant is responsible for facilitating communication between departments and putting systems in place within the company in order to optimize functionality. The incumbent will book venues for meetings and coordinate all necessary arrangements including sending out meeting requests, ordering catering and organizing meeting materials. This position will also interface with venders, building and developing any and all realtionships.​
What you will do
• 1) Responsible for general administrative support activities including preparing documents and presentations, processing incoming and outgoing correspondence, scheduling appointments, sending meeting notices, and maintaining electronic and hard files.
• 2) Administer help as needed across different departments. This includes, but is not limited to, assiting in booking meetings and travel accomodations, coordinating communication between departments and with vendors, setup of vendor files and the tracking of payment processing.
• 3) Monitor ideas from conception to fruition. Determine where action is required along the way in order to ensure smooth development. Make adjustments as necessary.
• 4) Secure venues for meeting locations for 100+ employees. Coordinate with venue to ensure techinal and assest requirements are met. Plan meetings as required (including preparation of materials, meeting notifications, catering).
• 5) Build and cultivate relationships with artists, hotels, vendors and sales teams. Develop and document contacts with third party vendors
• 6) Other duties and special projects as assigned.

Education Qualifications
• High School Diploma or its equivalency (BA/BS Degree Preferred)

Experience Qualifications
• 0-2 years

Skills and Abilities
• 1) Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• 2) Ability to communicate effectively to all levels of the business organization
• 3) Ability to build and cultivate relationships
• 4) Strong written, verbal and listening communication skills
• 5) Must be able to work long hours including nights, weekends and some holidays
• 6) Must be able to tavel to festival sites and stay on site for long periods of time
Qualifications (ALL)
• High School Diploma or its equivalency (BA/BS Degree Preferred)
• 0-2 years
• 1) Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• 2) Ability to communicate effectively to all levels of the business organization
• 3) Ability to build and cultivate relationships
• 4) Strong written, verbal and listening communication skills
• 5) Must be able to work long hours including nights, weekends and some holidays
• 6) Must be able to travel to festival sites and stay on site for long periods of time
Payscale: $15
Bonus: This position is not eligible for a bonus under the current bonus plan requirements.
Benefits: Part-time: This position may be eligible for benefits (ACA qualification).

Jobcode: Reference SBJ-6kb0e9-216-73-216-48-42 in your application.