Dignity Health Sports Park, Event Coordinator

Job Description

Position Summary:
Under general direction and supervision, the Event Coordinator will assist in planning and executing events such as professional and collegiate sports, ancillary functions, internal meetings, press conferences, fundraisers and ceremonies. This position is expected to coordinate all event details including budget preparation and staff management, and continually research new event trends. This position reports directly to Vice President of Event Services.
Essential Functions:
• Provide support and coordination for event operations and event management to meet the expectations of event owners, production, and venue management.
• Work closely with Event Managers on projects pertaining to event production.
• Maintain positive rapport and form strong client and tenant relationships.
• Anticipate production, logistical and operational obstacles and appropriate solutions.
• Implement and enforce facility rules, regulations, policies and procedures.
• Gather and communicate all event requirements to various departments.
• Prepare and distribute detailed production notes for each event and schedule production meetings with the venue department heads (including but not limited to operations, security, food & beverage, and guest services).
• Manage, maintain and organize event binders and files, which include all pertinent event information
• Schedule and facilitate meetings with department heads to coordinate event logistics.
Required Qualifications:
• High School Diploma or its equivalency.
• 2-4 years of Event planning or special events, preferably sporting events, concerts and event production.
• Extremely well organized and detail oriented, even when under pressure.
• Intermediate working knowledge of MS Office (Word, Excel, PowerPoint, and Access) with the ability to learn required business systems.
• Ability to maintain an impeccable professional appearance.
• Strong ability to manage one's own time and prioritize tasks when given clearly defined goals and objectives.
• Ability to maintain confidentiality and use upmost discretion when privy to sensitive information.
• Outstanding customer service and interpersonal communication skills; comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills.
• Good decision-making skills, solid judgment, and interpersonal effectiveness.
• Self-directed and able to work reliably, independently as well as within a team.
• Ability to identify problems, their sources, and potential solutions while continuing to successfully conduct day-to-day operations without interruption.
• Must have a flexible schedule, with ability to work nights, weekends, and holidays when necessary.
Payscale: $20.15- $25.18
Bonus: This position is not eligible for a bonus under the current bonus plan requirements.
Benefits: Full-time: We offer a comprehensive benefits package that includes: medical, dental and vision insurance, paid holidays, vacation and sick time, company paid basic life insurance, voluntary life insurance, parental leave, 401k Plan (with a current employer match of 3%), flexible spending and health savings account options, and wellness offerings.

AEG's policy is to hire the most qualified applicants. We are an equal opportunity employer and will not discriminate against any individual, employee, or application for employment on the basis of race, color, marital status, religion, age, sex, sexual orientation, national origin, or any other legally protected status recognized by federal, state or local law.
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Jobcode: Reference SBJ-yj8033-216-73-216-159-42 in your application.