Full Time Job

Executive Assistant, Programming

A+E Networks

New York, NY 10-30-2020
 
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

THE DIVISION'S STORY A+E Networks is not in the television business. It's in the storytelling business. Our job is to bring consumers new ways to experience those stories. We get up every day excited to discover new talent, narratives and characters, and live for any chance to shepherd a great idea through development to air.

A&E has an amazing Executive Assistant, Programming opportunity providing administrative support to the EVP, Head of Programming. If you are a television junkie with a passion for unscripted programming then this is the place for you.

WHAT YOU'LL DO:
• Facilitate and manage the daily schedule of EVP, screen calls, and greet visitors
• Screen and route calls as necessary; maintain detailed daily call log
• Maintain effective communication with EVP regarding calendar and changes to calendar and schedule reminders
• Maintain alertness to potential problems
• Create agendas and other meeting materials as required
• Schedule travel, create itineraries, provide overall assistance and support during travel
• Prepare expense reports using Concur database system
• Reconcile travel expenses with EVP's Corporate American Express card
• Perform various tasks using in-house database systems (Aspen, Debut, Concur, WinMLS, PPL, Jaguar)
• Receive and coordinate production payment milestones, and route to Accounts Payable/Legal as necessary
• Overall coordination and flow of the office:
• File maintenance; clerical initiative and support
• Fax, mail, courier and Fed Ex
• Regular and organized communication with our suppliers
• Draft routine correspondence for EVP
• Share in providing phone coverage, etc. for others in the department, as necessary.

WHAT YOU'LL LEARN:
• Develop a broad understanding of A&E's programming
• What makes a good pitch and how to shape a pitch
• Utilize research and data to articulate and support brand stories
• How the company operates

YOUR STORY:
• You're the go-to pop culture geek on your pub quiz team
• Your dream tattoo reads: ''Anything worth doing is worth doing right,'' especially under tight deadlines
• Self-starter, who applies individual initiative to improve current processes, anticipate needs, identify issues impeding success, and propose creative, viable solutions
• Well-developed skills in prioritizing, proactive correspondence follow-up, organization, decision making, time management, and verbal/written communication skills
• Represents the Senior Executive Office of this brand well
• You're a sleeve roller-upper who owns projects from end-to-end
• Desire to be helpful and thoughtful in any way needed to support the team and organization
• You know your way around Microsoft Office and tech-savvy
• Demonstrated ability to grasp and quickly learn new technology or software
• 4-year college education, or equivalent life and/or work experience
• 3+ years of administrative experience preferably within a media and/or agency environment

Location
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Company Profile
A+E Networks

At A+E Networks, we believe that storytelling uncovers the human in humanity, the hero in heroism, and the ordinary in the extraordinary.