Full Time Job

Assistant, Business and Legal Affairs, Unscripted

MGM Featured Employer

Beverly Hills, CA 07-01-2020
 
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Metro-Goldwyn-Mayer Studios Inc. ("MGM") is seeking an Administrative Assistant to provide day-to-day administrative support to the Unscripted & Alternative Television Business and Legal Affairs department. The successful candidate must have experience handling a wide range of administrative and executive support-related tasks and be able to work well within an administrative team in an environment of constantly changing priorities.

Responsibilities include:
• Support multiple team members of the Unscripted & Alternative Television Business and Legal Affairs department
• Draft and edit business correspondence and emails
• Handle daily administrative tasks including answering phones, relaying messages and rolling calls for team members, updating call logs, scheduling meetings, maintaining legal files and tracking spreadsheets, ordering office supplies, etc
• Maintain and manage calendars, emails and contacts
• Manage multiple projects simultaneously and facilitating the team members meeting deadlines, as well as the assistant's own deadlines
• Prepare and coordinate the execution of documents (e.g., DocuSign, scanning, photocopying) and manage the distribution of documents internally and externally
• Prepare and submit expense reports via Concur
• Format and proofread contracts
• Various ad hoc projects, as needed

Requirements:
• BA/BS degree required
• Minimum of 2 years as an administrative assistant in a studio or production company; business and legal affairs department experience a plus
• Strong computer skills (MS Word, MS Excel, MS Outlook, Box, PDF file conversion, database programs)
• Excellent organization and time management skills
• Excellent communication skills (written and verbal)
• Attention to detail, accuracy and follow-through skills are of the highest importance
• Ability to multitask, prioritize projects and requests and expertly problem solve
• Ability to work with confidential and sensitive information in a discrete manner
• Self-starter with a driven, motivated work ethic
• Strong interpersonal skills, team-oriented, yet able to take initiative, think creatively and work independently
• Must demonstrate diplomacy, tact and discretion when working with colleagues, greeting guests and responding to requests
• Must be able to perform increasingly challenging administrative and project tasks in a fast-paced organization under minimal supervision
• Interest in the business and legal affairs area of entertainment industry desired

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Company Profile
MGM
Become a part of one of the most dynamic and iconic entertainment studios in the world. Enjoy a collegial familial work environment that is brimming with excitement growth and success. Our team is full of forward thinking, open minded, and enthusiastic employees that continuously nourish our growing company. We are committed to bringing on the most talented, passionate and creative people, who want to succeed at a company that promotes internal growth and encourages opportunities to those who are passionate about growing alongside this company.