Full Time Job

Executive Administrative Assistant


New York, NY 05-20-2020
  • Paid
  • Full Time
  • Senior (5-10 years) Experience
Job Description


The Executive Administrative Assistant support various executives across CBS Operations & Engineering to include SVP East Coast Operations, VP Studio Operation, VP Engineering & Advanced Technology, VP Engineering, and VP Broadcast Distribution.

These responsibilities include administrative functions such as:
• Phone coverage, scheduling meetings and conference calls and managing calendars
• Draft correspondence and emails as needed
• Travel arrangements (Flights, car service, hotels, etc.)
• Filing and ordering of office supplies
• Preparation and filing of expense reports
• Call for services or repair for copier and other equipment as required
• Purchasing card reconciliation

Candidate should have a technical background to assist in preparing equipment evaluation reports, Technical Presentations, Ordering of equipment.
• Logistics support and planning for on-site industry meetings (NATAS, SMPTE, etc.)
• Write Capital Project Requests
• Process and track Project accounting
• Expense and time tracking for Engineering support services that need to be billed to other departments
• Timesheet /Invoice and Expense Processing for Consultants


• You must be highly organized, have the ability to multi-task, and have excellent Outlook, Excel, and Word skills Write Capital Project Requests
• Minimum of 5 years as an Executive Assistant with some service in the entertainment business and/or a technical industry
• Superior attention to detail, follow through and customer service
• Excellent phone manner and the ability to build relationships


Company Profile
ViacomCBS delivers premium content to audiences across traditional and emerging platforms worldwide. Through television, streaming and digital content, studio production, publishing, live events, merchandise and more, we connect with billions of people.