Executive Assistant - Music Creative

Job Description

Universal Music Group is currently looking for an Executive Assistant to support the EVP of Creative with a passion for music, Executive Assistant experience, who has great judgment with discretion and confidentiality.

This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and working on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.

How you’ll CREATE:
• Set up meetings, conference calls
• Coordinate incoming meeting requests and prioritize
• Help the Executive stay on schedule
• Exercise discretion when patching calls, rolling calls, and interrupting meetings
• Arrange meetings via telephone and email/Microsoft Outlook Calendar
• Ensure Executive is prepared for all meetings (relevant materials, participants, background information, etc.)
• Greet meeting participants
• Process travel & entertainment expenses
• Book travel, accommodations, car services
• Order and set-up food service for meetings
• Create and send grammatically/punctually correct internal/external company communication
• Archive emails, maintain current/prospective labels electronic folders
• Maintain an organized environment for the Executive’s office
• Update/manage calendar(s)
• Create and maintain presentations and other project work as assigned
• Assist with a research project as needed

Bring your VIBE:
• Experience as an assistant, ideally in entertainment/music
• Strong proficiency and working knowledge of Microsoft Office Products
• Excellent knowledge and application of Internet resources
• Ability to multi-task
• Excellent organization and time management skills
• Meticulous attention to detail
• Excellent customer service skills
• Extremely organized with superior time management skills
• Ability to interact comfortably and effectively with employees of our company, and companies we do business with, at all levels including Senior Management Globally
• Up to date with current news/trends in the music industry
• Complete assignments/tasks in a timely manner
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Flexible – able to adjust to changing priorities, and able to multi-task

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, “Gift Week”, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Universal Music Group is an Equal Opportunity Employer

Jobcode: Reference SBJ-r026vm-3-142-198-129-42 in your application.