Executive Assistant - Animation

Job Description

EXECUTIVE ASSISTANT (Project Based)

Overview and Responsibilities

EA (project based employee for 6 months), Nick Animation Talent

Responsible for providing total administrative support and managing the day-to-day operations of the office. Also, performs diversified administrative function for the SVP of Casting and Talent Development, including frequent contact with high level executives, directors, creators, agents, managers and talent

RESPONSIBILITES:
• Maintain SVP's calendar, which includes a high volume of scheduling and preparation of meetings both internally and externally. Serve as a point person for all meeting requests, agendas, documents and questions. Proactively advise the SVP of Casting and Talent Development of appointments, meetings, and deadlines.
• Act as liaison between network casting department, casting directors, coordinators (voice record and casting) and assistants (voice record and casting) as well executives, directors, creators, agents, managers and talent.
• Maintain SVP and department calendar, including voice record schedule..
• Field and prioritize incoming phone calls and email. Respond to inquiries and resolve issues requiring SVP's attention. Maintain a formal call log, contact list, and task list.
• Prepare all travel arrangements, including a trip itinerary and schedule for SVP of Casting and Talent Development.
• Maintain an organize online casting drive.
• Process, submit and file expenses & invoices.
• Handle routine copying, scanning, mailing, and arranging packages via messenger. Maintain department office equipment ordering. Provide daily operational management and contact with Facilities, Help Desk, A/V and Telecom.
• Keep up-to-date on talent, influencers and build industry contacts.

Basic Qualifications

REQUIRMENTS:
• College Degree preferred
• 2 years minimum administrative assistant experience; entertainment or agency experience preferred
• Knowledge of Casting or Agency landcsape preffered but not required
• Highly organized with strong attention to detail and follow through
• Solid communication and problem solving skills
• Able to work in a fast pace environment and multi task; flexible and adaptable to change
• Strong computer skills (Microsoft Office, Word, Excel, Power Point)
• A team-player who demonstrates initiative and embraces projects with passion and enthusiasm
• Able to discreetly maintain sensitive information
• Able to interact confidently with individuals at all levels of organization, particularly senior levels

Job Locations US-CA-Burbank

Job Type Full-Time Staff

Brand Nickelodeon Animation

Jobcode: Reference SBJ-gwkwng-3-16-15-149-42 in your application.