Full Time Job

Executive Assistant - IT Finance


New York, NY 05-19-2020
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description


ViacomCBS is a mass media company that creates and distributes industry-leading content across a variety of platforms to audiences around the world. The Company has businesses with origins that date back to the dawn of the broadcasting age as well as new ventures that operate on the leading edge of media. CBS owns the most-watched television network in the U.S. and one of the world's largest libraries of entertainment content, making its brand - "the Eye" - one of the most recognized in business. The Company's operations span virtually every field of media and entertainment, including cable, publishing, local TV, film, outdoor advertising, and interactive and socially responsible media. CBS's businesses include CBS Television Network, The CW (a joint venture between CBS Corporation and Warner Bros. Entertainment), Showtime Networks, CBS Sports Network, TVGN (a joint venture between CBS Corporation and Lionsgate), Smithsonian Networks, Simon & Schuster, CBS Television Stations, CBS Television Studios, CBS Global Distribution Group (CBS Studios International and CBS Television Distribution), CBS Interactive, CBS Consumer Products, CBS Home Entertainment, CBS Films and CBS EcoMedia.

Overview and Responsibilities

The Executive Assistant will be responsible for assisting the Senior Vice President well as the Tech Finance team with the day-to-day operation of the department, via a full-range of administrative support.

Responsibilities Include:
• Maintain accurate appointment calendars, contacts and meeting-specific distribution lists for the SVP via Outlook
• Telephone coverage for SVP which includes answering all incoming telephone calls: screening, prioritizing and relaying messages
• Coordinate a high volume of internal and external meetings, appointments, presentations, etc.
• Compose and disseminate e-mails, memos, announcements and mail, responding to all inquiries in a timely manner. Copying, scanning and faxing business documents when needed
• Book transportation, accommodations and reservations for domestic and international business travel. Summarize via comprehensive itineraries
• Prepare, submit and file T&E reports
• Prepare, submit and track vendor payments on occasion
• Track and ship all incoming and outgoing packages
• Design and update departmental reference documents, charts and forms via Word & Excel (contact lists, etc.)
• Work efficiently & effectively with all ViacomCBS technology as well as potentially all other businesses domestically and internationally to fulfill job responsibilities, building bridges and key relationships as needed
• Coordinate external events and meetings


Basic Qualifications
• Minimum of 2-3 years as an assistant to a senior-level executive, preferably in the entertainment/media industry
• Bachelor's degree required
• Flexible with overtime and after/before hours correspondence

Additional Qualifications
• Adept with PC computers and standard office equipment. Advance knowledge in Microsoft Office software: Word, Outlook, PowerPoint and Excel and online tools including Sharepoint, Oracle
• Professional and personable demeanor with an emphasis on composure, flexibility and discretion
• Strong interpersonal skills. Comfortable representing a department while interacting with individuals at all levels of an organization (both internal and external), particularly senior levels
• Exemplary oral and written communication skills
• Superior organizational and time management skills with the ability to anticipate, prioritize and fulfill multiple tasks with an acute attention to detail and deadlines
• Proven ability to act autonomously in day-to-day activities
• Advance proficiency in calendar management using Outlook
• Proven ability in international travel arrangements
• Advance proficiency with creating executive level presentations using PowerPoint and creating spreadsheets to track budgets and other data for the team


Company Profile
ViacomCBS is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic consumer brands, its portfolio includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, CBS All Access, Pluto TV and Simon & Schuster, among others.