Full Time Job

Feature - Assistant To Director

Dreamworks

Glendale, CA 06-25-2020
 
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Responsibilities

DreamWorks Animation is currently seeking a Director's Assistant. Duties will include coordinating the activities of a fast paced production, including scheduling meetings, planning and executing events, placing/tracking phone calls, taking notes at meetings, and facilitating communication between production management team. This individual will be interfacing with many different individuals at all levels of the company, from Production Assistants to Production Executives in addition to creative staff. This will require an outgoing, confident personality coupled with good judgment, resourcefulness and discretion.
• Schedule and coordinate meetings. Ensure that the Director has an accurate calendar and is aware of meetings that they need to attend.
• Prepare necessary documents for the Director (i.e. materials for meetings).
• Answer, screen and roll phone calls. Create and update a daily phone list.
• Attend and take notes at meetings as requested by the Director.
• Prepare expense reports in a timely and accurate manner.
• Organize travel arrangements such as flight, hotel, and car/taxi.
• Assist with personal matters and/or running errands as needed during standard business hours.
• Provide additional administrative support as designated by Director.

Qualifications/Requirements
• Good communication and interpersonal skills.
• Must possess ability to solve problems in a resourceful manner as expected for the role.
• Have proactive approach to work, patience and willingness to take initiative when appropriate.
• Must be able to multi-task in a fast paced environment and be flexible to work a reasonable amount of overtime as needed.
• Able to work independently and also be comfortable interacting with employees at all levels of the organization and external company contacts.
• Must be willing to work in Glendale, CA

Desired Characteristics
• Extensive experience with Microsoft Word and Excel, Adobe Acrobat, and Google Calendar. Familiarity with Photoshop is a plus, but not required.
• Minimum 2 years' experience, preferably in a creative environment and degree in Film or T.V. preferred.