Executive Assistant To Managing Director & Publishing Team

Job Description

EA to Managing Director & Publishing Team (Part Time Fixed Term)

DESCRIPTION:

Welcome to Simon & Schuster: one of Australia's fastest growing book publishers and part of the ViacomCBS global family of entertainment brands. We now have a new opportunity for a confident, well organised and reliable person for the role of EA to the Managing Director and Publishing Team based in Sydney.

Purpose of the role:

This is a varied role, focused on both partnering with and providing support to the Managing Director, as well as providing administrative and coordinative support to the Publishing Team.
• this is a part-time (4 day) fixed term contract (6 months)
• Responsibilities include things like this:
• Being ''the right hand'' of the Managing Director including diary management, call screening, taking minutes at Executive meetings, meeting & greeting guests, event & travel coordination, drafting communications
• Providing administrative and coordinative support to the Publishing Team including diary management, coordinating meeting schedules, administrative duties as required
• Communicating with a range of external stakeholders including clients
• Building strong relationships and developing the ability to anticipate the needs & challenges of the team

What we'd like you to bring:
• A methodical and efficient working style with the ability to multi-task
• Fantastic attention to detail and care in your work
• A proactive and responsive attitude, anticipating the needs of your team
• Strong relationship building skills, with proven experience in this
• Outstanding communication skills both verbal and written
• Demonstrated experience in handling sensitive and confidential information
• A collaborative approach across teams

QUALIFICATIONS:

And this describes you:
• 3-5 years' experience in a busy PA/EA role
• Ability to work on own initiative and with little supervision
• Advanced Microsoft Office skills
• Loves supporting others, helpful yet not a push over
• Level headed with common sense, being able to deal with different personalities
• Trustworthy and supportive with a high degree of integrity and loyalty
• Professional and conscientious
• Self-motivated with the ability to multi- task
• Resilient
• Interested in the Publishing industry, lover of books

We're looking for someone to start as soon as possible, so if you have the skills, experience and personality we need, we're ready to take your application and potentially welcome you to our amazing team.

All applications must be made online - no direct approaches please.

Please include a CV and Cover Letter with your application.

Jobcode: Reference SBJ-d5bmj7-18-188-61-223-42 in your application.